FINANCIAL ANL MGR 1 (Assistant Director of Finance)

The California National Primate Research Center (CNPRC) is an Organized Research Unit which conducts interdisciplinary research programs on significant human health related problems where non-human primates are the animal models of choice. In addition to its major efforts in the area of research, the CNPRC is also committed to its missions of teaching and service.

Job Summary

Reporting to the Associate Director of Administration and Operations, the Assistant Director of Finance will provide day-to-day analytical and strategic financial leadership to the CNPRC Finance Office. The position will oversee a team of analysts and research administrators with functional responsibility for operational and grant and contract accounting, recharge operations, sales and service agreements, accounts receivables, payroll reconciliation, and managerial and analytical financial reporting. Primary responsibilities include the production of financial reports for investigators and leadership to inform strategic financial decisions and to ensure proper controls are in place to prevent deficit spending and to ensure compliance with regulatory and institutional policies. The incumbent will ensure proper controls are in place to mitigate risk and ensure the center complies with generally accepted accounting principles (GAAP). The Assistant Director must maintain oversight of accounting records, supervise the team processing financial transactions and ensure activities adhere to state, federal, and institutional standards for all sources of funding. They will also serve as the Financial Officer for the center and have oversight of an operating budget exceeding $66M per year, inclusive of an annual extramural grant portfolio of approximately $45M per year and recharge activities totaling $20.6M in annual expenditures. Directly oversees the annual recharge and per diem rate setting process with internal and external partners. Assist units in interpretation of specialized operating policies/regulatory procedures for sponsored activity and ensure the finance team maintains a high level of customer service for investigators, funding agencies, staff, and collaborators. Oversee financial accounting and reporting for renovation and construction projects, with complex restricted funding allocations and reporting requirements. Present financial data at meetings for diverse stakeholder audiences and keep community members apprised of the financial state of the CNPRC and their individual area of management. Manage and coordinate use of the various Director’s funds and initiatives. Ensure proper donor stewardship and reporting of gift funds and discretionary income.
Develop innovative solutions to a full range of business and management problems and serve as trusted resource to the Director, Associate Directors, Unit Leaders, and Core Leaders in financial decisions making relating to grants, recharge and per diem activities. In collaboration with the Associate Director and internal stakeholders, oversee the yearly budget process and budget forecasting activities.

Position Information

PHYSICAL DEMANDS

• Sitting - Frequently, Speaking - Frequently, Standing - Occasionally, Writing - Frequently
• Up to 10 Pounds (Sedentary) - Occasionally
• Sit at a computer monitor for long hours.

WORK ENVIRONMENT

• Measles vaccination or proof of illness required. This position is subject to Medical Surveillance procedures and review in accordance with Federal and State Laws and Regulations and University Policy.
• Must be willing to work in an administrative role in a Bio Safety Level (BSL) 1-3 facility where nonhuman primates may be either naturally or experimentally infected with potentially hazardous diseases such as HIV, SIV, or Herpes B virus.
• California National Primate Research Center employees are directly or indirectly engaged in the performance of work on Federal or State contracts and grants as well as periodically come into contact with controlled substances; and are expected to abide by the UC Policy on Substance Abuse, the Federal Drug-Free Workplace Act of 1988, and the State Drug-Free Workplace Act of 1990.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Master’s degree in accounting, business administration, public administration, finance and/or equivalent experience/training.
• Professional level of experience in accounting and finance, with significant responsibility for budgeting, forecasting, and financial analytics for a large, complex organization.
• Progressive experience in grant and contract administration, preferably at a large academic research institution with a focus in both pre- and post-award financial compliance.
• Experience managing a team in a similarly complex environment.
• Experience in financial forecasting and the development and use of sophisticated tools and financial models to monitor funds, assess, and manage risk, make projections, and design financial and management reports.
• Applied knowledge and experience working with GAAP, FASB, OMB Circular A-21, Cost Principles for Educational Institutions), OMB Circular A-110 (Administrative Requirements for Grants and Agreements), OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations), Specific Fund Management rules and requirements for contracts and grants.

Minimum Knowledge, Skills, and Abilities (KSA):

• Knowledge of sponsored grant administration in a university or non-profit environment, which includes knowledge of sponsored programs management, integrated business processes, federal and state regulatory compliance in financial management, accounting, extramural funds, and resource planning/risk management.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:             

• Master’s degree in business administration or Graduate degree in accounting, finance, business, or economics, and/or equivalent experience/training.
• Professional experience to include cost accounting along with development of indirect cost rates and experience working in a self-supporting or revenue-generating organization.

Preferred Knowledge, Skills, and Abilities (KSA):

• Ability to work effectively with a variety of constituents – internal staff members, senior leadership, and external partners.
• Proven capacity to derive insights from data, present data orally and visually, and make strategic business recommendations.
• Effective negotiation skills and ability to communicate effectively, both verbally and in writing with superiors, colleagues, and individuals.
• Technical expertise in MS Office, including Word, Excel, PowerPoint, and Outlook; and knowledge of financial technologies and systems, and business analysis skills to define user requirements and advise on financial systems development.
• Knowledge of business practices and understanding financial systems (general ledger, etc.), knowledge of UC and federal accounting and audit principles and procedures, and knowledge of federal budgeting processes, financial reporting requirements and policies regarding the use of funds

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 . 

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination