Financial Analyst

Position Description

The Financial Analyst is a member of the Cost Analysis and Financial Planning and Analysis groups in the HMS Office of Finance.  The Financial Analyst primary responsibilities include; central level service center financial compliance and monitoring and related equipment and space tracking, review, and analysis.

Service Centers
Partner with departmental grant managers, finance managers, and Office of Finance budget analysts in the fiscal management of service/recharge centers, providing regular reports, assisting with analyses, and comparing budget to actuals and reviewing related data.

•Service Center Monthly and Quarterly Reporting: Run monthly reports for service center accounts and distribute quarterly reports to service centers/departments, monitoring compliance throughout the year, including a review of unallowable costs.

•Monitoring and Tracking: Maintain the listing of service/recharge centers, including the creation of new service center chart of accounts and deactivating old accounts.  Ensure proper functionalization of activity code in accordance with Uniform Guidance.  Review high level revenue and expenses; an indication of inclusion on the Single Audit List by year; most recent rate approval date and known fund values associated with each facility.  Keep up to date records of service/recharge center contacts.

Space Review and Capital Equipment Review
Partner with HMS Facilities and Planning Office, HMS Office of Finance Capital Assets and Equipment team, and central Harvard offices in the monitoring of space and equipment inventory information for HMS service/recharge centers.

•Capital Equipment: Maintain offline listing of capital equipment utilized by service centers, recording depreciable life and dates placed in service in accordance with University Fixed Asset system in close collaboration with HMS capital assets and equipment management team.  Calculate and send quarterly entries to the Office of Fixed Asset Accounting for equipment depreciation in accordance with university service center policy.  

•Service Center Space: Review and post amounts owed to HMS for facility costs for external users while maintaining total assignable space information for each service center.  Coordinate with Facilities Planning Office and HMS service/recharge centers to maintain most current and accurate space information that’s part of rate calculations.

Other
Work with Associate Director of Cost Analysis to provide further analysis and assistance related to service/recharge center for fiscal monitoring, management review, policy and procedure making, and system implementations.

•Rate Review: Obtain, review, and approve the billing rates annually and monitor both operating and support funds for compliance with federal and university policies. 

•Systems and Analysis: Serve as the key Finance contact collaborating with HMS IT and HMS Office of Research Operations on service center related systems and analysis of HMS service center user, space, equipment and financial data for leadership review and management decision-making.

•Audits/Tax: Provide support related to service centers during the annual Single Audit.  Coordinate with Tax Office the review of service centers that may be subject to Unrelated Business Income Tax (UBIT).

•Policy, Procedure, and Training: Serve as the key person monitoring compliance with University policy, providing training, answering questions and functioning as a resource to the departments and service centers.  Assist new service centers come up to speed on policies.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 3 years’ relevant work experience

Additional Qualifications and Skills

•  
• Experience in sponsored research financial administration or in cost accounting preferred
• Knowledge of service centers preferred
• Intermediate expertise in Excel and other Microsoft tools
• Excellent organizational and time management skills
• Proven success working effectively in teams and in large organizations
• Ability to pay attention to details
• Knowledge of Harvard financial systems, policies, and financial systems a plus

Working Conditions

• Work is performed in an office setting

Additional Information

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, MA, MD, ME, NH, NY, RI, and VT). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

• Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
• Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Location

USA - MA - Boston

Job Code

F0956P Financial Analyst II

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Credit, Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.