Financial Administrative Program Specialist

Apply now Job no:533100
Work type:Classified Staff
Location:Eugene, OR
Categories:Accounting/Finance, Administrative/Professional, Administrative/Office Support

Department: University Housing
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0

December 28, 2023; Position open until filled

Please complete the online application, including relevant work history, dates of employment, and education. We use that information to determine if applicants meet the minimum qualifications. Please also include three professional references. Candidates will be notified prior to references being contacted.

University Housing, a department within the Division of Student Services and Enrollment Management, is committed to support student success by cultivating inclusive communities. Our goal is to provide a robust living experience through accessible and affordable state-of-the-art housing, dining, social and academic programs for the entire student body to develop community leaders, innovators and change-makers who will enrich the future.

We value equity and inclusion, responsibility and integrity, innovation and learning, and safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units which include Business Services Operations, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is a $100-million dollar educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).

Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades, are retained at the University of Oregon at higher rates, graduate at higher rates and graduate more quickly.

As a Financial Administrative Program Specialist, you will play a crucial role in University Housing's Business Operations Unit. Your primary responsibility is to handle administrative duties while ensuring strict compliance with policies and procedures across the unit.

Your key duties and responsibilities include reconciling, balancing, and processing payments to a diverse range of department vendors. In the execution of your assigned tasks, it will be your responsibility to ensure compliance with applicable laws, rules, policies, and procedures. You will also interpret university, state, local, and federal policies and apply these interpretations to specific and non-routine situations.

In addition, you will provide guidance and training to departmental customers regarding accounts payable transactions. Acting as a liaison between Housing departments and vendors, you will work towards resolving problems to ensure proper billing and payment procedures. Your role will also involve maintaining records of transactions and records for accountability in accordance with statutory requirements, university policy, and general accounting principles and procedures (GAPP).

As part of your responsibilities, you will reconcile numerous accounts and process unit-wide consolidated billings for various Housing vendors. This is a full-time position, reporting to the Assistant Director of Purchasing, Contracts & Accounting.

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of education and experience.

One year of postsecondary education may be substituted for up to one year of the experience.

• Ability to work with a high level of productivity and accuracy,
• Ability to gather, analyze, and process data in a financial system.
• Ability to interpret and apply rules, regulations, and policies in a compliant manner.
• Proficiency with computer-based software including Word, Excel, and Windows and the ability to learn University electronic processes.
• Work effectively in a diverse team environment and create effective relationships for problem-solving and positive interactions.

• Bachelor’s degree or other post-secondary education in accounting.
• Experience handling cash and reconciling cash/credit card accounts.
• Experience working with Ellucian Banner Information System.
• Three years accounts payable/bookeeping experience.
• Fund Account reconciliation experience.
• Experience uploading forms and documents for digital document retention.
• Experience working with AiM (by Asset Works).

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .