Financial Accountant IV

Job Title

Financial Accountant IV

Agency

Texas A&M Transportation Institute

Department

TTI Financial Services

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Who We Are?

Financial Services is one of four divisions that is organized within the Business Operations group at TTI. The Financial Services division provides business and accounting services in support of TTI's Sponsored Research Program. Financial Services staff work with TTI departments to ensure that all business activities are performed in compliance with Federal, State, Texas A&M University System, and Agency rules and procedures.

Our Mission and Vision

TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

 

TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

 

Our Work Environment

• Entrepreneurial culture

• Affiliation with Texas A&M University students and faculty

• Ability to work with nationally recognized experts

• Ability to help train the next generation of transportation professionals

• Premier office and research facilities and equipment

• Accredited laboratories and safety proving ground

• Outstanding research support services

• Hybrid work environment/telecommuting

• Flexible work hours

• Family friendly

• High staff retention rates

• Leadership development and wellness programs

• Data allowance and home office equipment reimbursements

• Relocation assistance (if eligible)

• Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs. https://www.tamus.edu/business/benefits-administration/

What you need to know:

• This position has the flexibility of a hybrid remote option that can be discussed further during the interview process.

• The salary range for position is $50,162K - $93,158K. Final salary will be determined based on the applicant's qualifications and experience.

Job Summary

The Financial Accountant IV, under direction, performs highly complex accounting tasks and leads accounting tasks.  Position is responsible for the cash receipts and treasury functions for the Institute. The position carries high-security responsibilities requiring promptness and dependability.  Incumbent will be responsible for becoming proficient with backup support functions of the Financial Accountant I including printing checks and disbursement of expenditures. Continued employment in this position is contingent upon availability of funding and satisfactory performance.

Essential Duties and Responsibilities

• Cash Receipting/Treasury Functions:  Receives monies via mail/hand carried and verifies receipt of funds. Responsible for securing and depositing all monies to local bank and notifying System Offices of deposit. Runs bank reports. Identifies direct deposits and wire transfers posted to bank. Prepares System Transfer/Investment Sheet, Daily Cash Summary Sheet, and Daily Cash Transaction Sheet on a daily basis. Prepares various Cash Receipts Deposit Requests as needed. Review Positive Pay notifications on a daily basis (including TTI holidays). Picks up Financial Services mail at least one day during the Winter holiday break and makes bank deposit as needed. Prepares Texas A&M Foundation Asset Transmittal Forms for deposit to TTI accounts at the Foundation. 35%

• Accounts Payable:  Verifies checks printed by the Financial Accountant I with the check registers from FAMIS and Secure32.  Verifies TTI's ACH vouchers and receives approval/reject from Texas A&M Sponsored Research Services prior to overall approval/reject in FAMIS by 11:00 a.m. daily. 30%

• Reconciliations:  Performs highly complex monthly reconciliation of the Daily Cash Transactions spreadsheet and reconciles ending book balances to general ledger. Reconciles Accounts Payable and Payroll Advance Receivable accounts to the general ledger at month-end. Reviews and verifies Temporary Working Fund activity. Reconciles the monthly System Investment Fund Ledger to the TTI Funds Held by System Account. In all reconciliations, position identifies financial discrepancies and initiates appropriate resolution. 10%

• Banking-Related Activities:  Handles returned checks and unidentifiable collections. Processes cancellations, voids, lost and stop payments on checks using FAMIS, AggieBuy and Wells Fargo CEO. Handles inquiries for copies of cancelled checks. Maintains control records on all check stock and orders as needed. Issues cash receipt books to departments. Maintains records on cash receipts and orders cash receipt books as needed. Prepares monthly entries for bank wire transfer fees. 10%

• Credit Card Related:  Enters credit card refunds in Authorize.Net. Performs user maintenance in Authorize.Net as Account Administrator. Monitors Authorize.Net transaction email notifications and suspicious transactions. Researches credit card chargebacks and directs all inquiries from vendors/individuals regarding charges by TTI to their credit card to appropriate billing program personnel. Prepares monthly entry for credit card refunds and credit card fees. 7%

• Accounting of Specific Areas:  Issues payroll advances, maintains payroll advance logs, and posts in FAMIS. Issues and monitors temporary cash working funds processed via AggieBuy. 4%

• Backup, Support, Liaison and Other Duties: Provides backup for Financial Services staff as needed.  Specifically provides backup support to Financial Accountant I position processing accounts payable and check processing duties.  Provides backup and support to Student Assistant positions serving in front desk reception duties for Financial Services division. Student Assistant duties include check log maintenance, cash receipts issuance, and researching account coding for unidentified deposits. 3%

• Other duties may be assigned. 1%

​Additional Responsibilities

• Serves as lead accountant in treasury and accounts payable assigned duties and provides technical expertise and training to departments.

• Designs and evaluates complex accounting processes, controls and procedures. Develops policies and procedures related to assigned treasury and accounts payable duties.

• Maintains and determines the accuracy and reliability of accounting records.

• Maintains systems and controls necessary to provide accurate accounts of expenditures and budget balances and provides recommendations for improvement.

• Develops methods for the control of cash receipts, deposits, and disbursements.

• Monitors the Institute’s adherence to Financial Services procedures in the areas of cash receipts, deposits, and disbursements established in accordance with rules set forth by the Texas A&M University System and the State of Texas.

Minimum Education and Experience Requirements

Bachelor’s degree or an equivalent combination of training and experience (HS diploma + 4 YOE).

Five years of related experience.  

Minimum Knowledge, Skills, and Abilities Requirements

• Knowledge of word processing and spreadsheet software.

• Proficient with Microsoft Excel.

• Ability to multitask and work cooperatively with others. Oral and written communication skills. Customer service and problem solving skills.

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The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

 

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.