Finance, Systems & Grants Administration Associate

University of Notre Dame, United States

Updated: over 2 years ago

Location: Notre Dame, INDIANA

Job Type: FullTime

Deadline: 30 Sep 2021

A Message from the University	All University of Notre Dame faculty and staff are required to be vaccinated against COVID-19 and provide verification of full vaccination. Faculty and staff may apply for an exemption from the vaccination requirement for medical, religious, or other strongly held beliefs. Those granted an exemption must participate in weekly surveillance testing and continue to mask indoors while on campus. FAQ
Job Title	Finance, Systems & Grants Administration Associate
Job Description	LEO is looking for a proactive, self-starter who desires to be a part of solving one of the most critical issues our nation faces today—poverty. The Finance, Systems, and Grants Administration Associate will be responsible for supporting LEO’s financial operations and grants administration and driving successful implementation and optimization of all LEO systems. LEO is looking for someone who wants to change the face of poverty in our country and believes that impacting poverty is possible. Who we are: The Wilson Sheehan Lab for Economic Opportunities (LEO) at the University of Notre Dame is a research center dedicated to reducing poverty and improving lives in the United States through evidence-based programs and policies. Who we need: LEO is looking for a social-minded team player with background skills and knowledge in financial management and reporting, grants management, budgeting, project management platforms, and marketing automation systems. The Finance, Systems, and Grants Administration Associate’s top priorities will be: Financial Management, Reporting, Budgeting. Execute all financial tasks for LEO, including but not limited to, labor distributions, financial requisitions, expense reports, reconciliations, and general management of LEO’s funds. Support internal and external financial reporting processes, consolidating all of LEO’s funds into comprehensive financial reports for varied constituents on a monthly basis. Support LEO’s budgeting processes, preparing fund-level and consolidated budgets on an annual and quarterly basis. Grants Management. Manage LEO’s grant funds from pre-award to post-award. Prepare proposal budgets for LEO’s grant submissions, working cross-functionally across LEO’s team to gather needed information. Work with LEO partners across the University and externally, to ensure grant funds are properly stewarded, including management of sub-contracts and financial reporting to funders. Systems Implementation & Optimization. Ensure the successful implementation, optimization, and integration of LEO’s systems, including but not limited to LEO’s project management platform (Wrike), marketing automation system (Zoho), and file storage system (Google Shared Drive). Drive buy-in across LEO’s team and ensure systems interface well. Provide ongoing training and support for the LEO team to drive data quality, efficiency, and consistency across our platforms. Support the reporting needs of the team across all systems for strategic and operational purposes.
Minimum Qualifications	A deep commitment to the mission of both LEO and the University Bachelor’s degree in Accounting, Finance, or related field Three or more years of relevant work experience Ability to learn Notre Dame’s general ledger system and other internal reporting systems. Proficient in Microsoft suite and Google applications Experience preparing financial reports, including operating budgets, proposal budgets, internal and external financial reports Detail-oriented, logical, and highly organized Ability to learn, manage, and improve LEO’s project management platform, marketing automation system, and file storage system Analytical problem-solving skills with the ability to handle multiple priorities and meet deadlines while maintaining accuracy and consistency Ability to take initiative, work autonomously, and take on additional responsibilities as required by business needs, facilitating a prompt response to requests An ability to thrive in a small and dynamic team while effectively navigating a large University environment Excellent written and verbal communication skills
Preferred Qualifications	Experience working within a university setting Experience providing administrative support to a dynamic team Experience managing project management platforms and marketing automation systems Proven resourcefulness and independence Ability to work on and with a dynamic team Creative thinking to suggest improvements in the workflow processes.
Special Instructions to Applicants
Department	Lab for Economic Opportunities (30073)
Department Website	https://leo.nd.edu/
Family / Sub-Family	Academic Aff / Prgrm Admin_Other
Career Stream/Level	EIC 1 Associate
Department Hiring Pay Range
Pay ID	Bi-Weekly
FLSA Status	S1 - FT Exempt
Job Category	Administrator/Professional
Job Type	Full-time
Schedule: Days of Week & Hours	Mon-Fri 8am-5pm EST
Schedule: Hours/Week	40
Schedule: # of months	12

Job Posting Date (Campus)	09/09/2021
Job Posting Date (Public)	09/09/2021
Job Closing Date	09/30/2021
Posting Type	Open To All Applicants
Posting Number	S22828
Quick Link for Internal Postings	https://jobs.nd.edu/postings/22839

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