Finance Project Manager

Details

Posted: 28-Mar-24

Location: USA - MA - Cambridge

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 65421BR

Job Summary

The Finance Project Manager is a new role in Administrative Operations and is responsible for outreach and engagement with FAS departments/centers, central administration colleagues and school-based partners; overseeing the work of councils, workgroups, steering committees, and executive level advisors; providing direction and leadership, in collaboration with FAS Finance leadership and Harvard University Information Technology, over a critical, multi-year SaaS implementation for a best-in-class financial services tool; and working with FAS Finance and the vendor to plan all phases of the implementation from discovery to roll-out.

Position Description

The Finance Project Manager:

• Provides project management, thought partnership, and implementation plans for a range of financial, operational, and IT renewal projects in the FAS Administration and Finance Dean's office portfolio.
• Coordinates a portfolio of complex finance-based projects and develops and maintains project plans, provides analysis and consultative leadership, and prepares reports and presentations at project and executive levels.
• Responsible for change management/communication plans for all initiatives to ensure successful implementations for FAS stakeholders in departments and centers.
• Coordinates project activities with the Director of Project and Change Management and contributes to project portfolio roadmaps.
• Fosters strong working relationships with key project staff in central administration groups such as but not limited to Harvard University IT (HUIT), Central Finance & Administration, and other Harvard school project teams. Partners closely with other FAS Administration & Finance organizations, such as FAS Finance, and FAS HR on cross-division projects.
• Plans project meetings, during which goals, roles, and responsibilities are clearly defined; documenting tasks and decisions, mitigating risks, and resolving issues to keep projects and goals moving forward
• Develops and implements a standard methodology for project planning, reporting, tracking of status and issues; identifies risks and proposes mitigation strategies
• Supports the Director of Project and Change Management during peak cyclical events

The successful candidate will be a strategic thinker with deep experience in developing and implementing practical options for and solving complex business challenges in a highly disciplined and collaborative manner across multiple stakeholders. An ideal candidate is well-organized and action-oriented, possesses knowledge of industry-leading project management practices, including a working knowledge of financial concepts and best practices, and is an excellent listener and thoughtful communicator. This candidate will have a track record of demonstrated success communicating effectively across all levels of an organization from entry-level staff to senior leaders and in both technical and non-technical business languages.

Basic Qualifications

• Bachelor's degree required
• Minimum of seven years of related administrative management experience, including project or change management
• OR, in lieu of a degree, a minimum of nine years of related administrative management experience, including project or change management

Additional Qualifications and Skills

• Experience with leading large-scale SaaS implementations in a hybrid environment is highly desired
• 5+ years of experience in project and/or change management with large and varied stakeholder groups, with experience in leading an assignment from project design to final presentation with a minimum of supervision
• 3+ years of Business Analyst experience learning, documenting, and streamlining business processes to increase efficiency
• Strong business process and financial skills. Prior experience working in project management in financial services, or finance operations desired
• Able to be organized, flexible, and manage multiple challenging projects simultaneously in a fast-paced, cross-functional work setting, making independent decisions when required
• Strong communication and relationship-building skills and the ability to work effectively with others, including documenting key business processes, creating internal partnerships, fostering collaboration, and recommending strategies that fit the culture
• Excellent technical skills, including data management, web development and content management, spreadsheet, and presentation software such as Excel, Access, Word, and PowerPoint. Strong data visualization and visual communications skills desired. Project management software experience (i.e. Asana, Jira, Smartsheet, Trello) desired.
• Must be well organized, flexible, and able to manage multiple challenging projects simultaneously in a fast-paced work setting, making independent decisions when required

Certificates and Licenses

PMP Certification desirable but not required

Working Conditions

Hybrid office environment; this position will be based in Cambridge, MA and there is an expectation of 1 day per week, with one extra day per month per week on campus.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

We anticipate the salary for this position to be in the range of $85-90K, depending on the experience level of the selected candidate.
We regret that we are unable to provide visa sponsorship for this position.
All formal offers will be made by FAS Human Resources.

Benefits

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