Finance & Operations Associate

Updated: 3 months ago
Location: San Francisco, CALIFORNIA

Job Summary

The Finance and Operations Associate applies professional financial services concepts. Applies organizational policies and procedures to resolve routine issues and customer inquiries. Works on problems of limited scope. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained. Receives predetermined work assignments that are subject to a moderate level of control and review. Contacts are mostly internal with some external.

The Finance and Operations Associate uses professional financial services concepts and applies organization policies and procedures to resolve a variety of moderately complicated issues. He/she works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors.

The Finance and Operations Associate conducts post-award research administration and daily department financial and operational services. This position reports to the Associate Director of Operations and supports Healthforce Center’s Finance and Business Operations Managers. Finance responsibilities include: general ledger reconciliation for up to 40 funds, including identifying and resolving issues; journal entries; payroll verification and transfers; ensuring financial records and documentation are compliant; data entry, analysis, review, and reporting; and customer service. Operational responsibilities include developing, updating, and training new staff on financial and operating policies and procedures; resolving Information Technology (IT) and Facilities issues; and supporting process improvement initiatives.

Please note: This is a full time one year contract position starting from the date of hire.

Healthforce Center at UCSF equips health care organizations with the workforce knowledge and leadership skills to effect positive change. The Center prepares health care organizations for success by combining a deep understanding of the issues facing their workforce with the leadership skills to drive progress. We are the leading source for research insights into the evolving health care workforce and for pioneering training programs that empower leaders to navigate change.

MISSION: Advancing health through excellence in patient care, education and discovery.
VISION: To be the preeminent innovator in oral and craniofacial health worldwide.
VALUES: Through our values, we demonstrate LEADERSHIP in all that we do.
Leadership, Excellence, Accountability, Diversity, Engagement, Respect, Social responsibility, Honesty, Innovation, and Partnership.

The School is committed to providing outstanding, integrated patient-centered care, preparing the next generation of clinicians and scientists for a rapidly evolving health care system, leading the world in scientific discovery and its translation into improved patient care and public health, creating and maintaining a supportive work and learning environment that attracts the best faculty, staff, students and trainees who can meet the changing needs of the School, society and profession, and optimizing resources to support strategic objectives and maximize stakeholder value.

We provide comprehensive oral health care services with over 120,000 patient visits per year. We offer a four-year DDS program as well as a two-year program for international dentists that culminates in the DDS degree. We have numerous specialty residencies, PhD and Master’s degree programs in Oral and Craniofacial Sciences, a combined DDS-PhD program, and a combined PhD-dental specialty training program. Other graduate programs include Craniofacial and Mesenchymal Biology and Bioengineering, and a DDS/MBA program. The School is one of the preeminent oral and craniofacial research enterprises in the world, ranking number one in National Institute of Health funding for 24 consecutive years.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Working knowledge of financial or accounting processes, policies and procedures
• Strong knowledge of financial data management and reporting systems
• Proficiency in the use of spreadsheet and database software
• Strong interpersonal skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, effective verbal and written communication skills, organizational skills, sound judgement and decision-making
• Ability to function effectively as a member of a team
• Ability to adapt to changing priorities

Preferred Qualifications

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources
• Skills to provide coaching and training to peers regarding financial & funding guidelines
• Working knowledge of the financial reimbursement environment

Job Code and Payroll Title

4626 Financial Services Analyst I

Work Days

Monday - Friday, 8:00 am - 5:00 pm

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

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