Finance & Operations Administrator-EHS

Updated: about 2 months ago
Location: New York City, NEW YORK


Posted: 18-Feb-24

Location: New York, New York

Type: Full-time

Salary: Open



Internal Number: 5032523

Finance & Operations Administrator-EHS
Title: Finance & Operations Administrator-EHS
Location: Upper East Side
Org Unit: Administration
Work Days: Monday-Friday
Exemption Status: Exempt
Salary Range: $109,800.00 - $130,300.00
*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices
Position Summary
Under guidance, the Finance and Operations Administrator is responsible for the strategic planning and daily operations of the department, including budgeting and financial forecasting, facility management, and enforcement of departmental policies and procedures.
Job Responsibilities

  • Creates and maintains operating budgets.
  • Reviews and analyzes accounting and management reports to monitor variances from approved budget. Escalates review of unfavorable variances and recommends solutions. Implements and follows up on corrective action plans.
  • Monitors and reconciles departmental accounts within the financial management system.
  • Serves as business manager for the Environmental Health and Safety international shipping program. Provides strategic planning, develops financial reporting and acts as a liaison to external clients.
  • Manages vendor relationships, including cost comparisons and negotiating contracts.
  • Assesses the functional needs of EHS technical staff and ensures requests for proposals and contracts with vendors are developed and maintained in accordance with departmental and institutional standards.
  • Provides administrative and communications support to the EHS emergency operations team. Assesses incident reports and implements response protocols.
  • Oversees the annual budget for information systems, equipment and related services.
  • Coordinates staff access to information systems during on/off boarding processes.
  • Supervises shipping manager and support staff who have technical expertise and responsibility for day-to-day operation of the Environmental Health and Safety international shipping program.
  • Assists in the preparation of the annual budget submission and projections. Supports and monitors research-related financial activities to ensure compliance with institutional and funding agency regulations.
  • Bachelor's Degree in related field
  • Approximately 4 years of related experience, preferably in an academic healthcare or research setting.
Knowledge, Skills and Abilities
  • Excellent communication skills (both verbal and written).
  • Advanced problem solving and analytical skills.
  • Demonstrated leadership experience.
  • Ability to handle multiple simultaneous demands and prioritize work.
Licenses and Certifications
    Working Conditions/Physical Demands
    Standard office work
    Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.
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    About Weill Cornell Medicine
    Weill Cornell Medicine is a global healthcare leader known for the world-class patient care, cutting-edge research and top-ranked education. Every day, the employees of Weill Cornell Medicine improve lives across the city and around the globe. They help patients stay well, and our benefits and programs aim to help our employees and their families stay well by supporting their physical, financial, and professional health.
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