Finance Manager

Job Posting Title:

Finance Manager

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Hiring Department:

Financial and Administrative Services Business Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position provides for work-life balance with typically a 40-hour work week that includes flexible work arrangements. 

Business and Financial Services provides financial resource management in support of its Financial and Administrative Services clients for The University of Texas at Austin.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Support the Director of Financial Planning and Analysis in performing various analyses, reports and financial projections.

Responsibilities

• Oversee Electronic Office Management for BFS supported clients. Includes determining and implementing efficient routing paths based on document types, documentation of workflow and methodology, onboarding new clients to review and explain routing changes needed, and addressing any client concerns.
• Analyzes rate proposals together with supporting financial statements and detailed cost data for the purposes of establishing appropriate rates used in charging departmental accounts including grants.
• Prepares the five year simulation template and supporting workpapers (budget, actuals, transfers, positions) to assess the overall financial health of a department, non-academic unit, college or school.
• Working with departmental staff to gather information in order to develop proforma financials for project proposals.
• Using available electronic applications, databases, queries, financial and personnel reports to gather and organize data in order to evaluate and analyze results. Present conclusions, concerns and recommended solutions of analysis.
• Produce various management reports to meet established deadlines. Monitor budget vs. actual results for departmental accounts on a monthly basis, and recommend budget revisions when needed.
• Create and update written standard operating procedures and/or presentations for primary and backup tasks. Examine, recommend and implement process improvements to increase efficiency in financial operations. Participate in training coworkers or new employees related to tasks performed. Participates in training to acquire new knowledge and skills. Integrates and applies knowledge and skills in new or unfamiliar situations.
• Other related functions as assigned.

Required Qualifications

• Bachelor's Degree: Accounting, Finance, Management, or Business Administration.
• Six years of progressively responsible experience in finance or accounting.
• Experience in budgeting, forecasting, and financial analysis. High level of analytical ability and proficient in data analysis.
• Intermediate proficiency in Microsoft Excel such as pivot tables, vlookup, countif, sumif, filtering information, and formatting.
• Ability to quickly learn to use new technologies/software.
• Demonstrated tolerance for ambiguity and adaptability. Ability to think critically, research and problem solve. Superior attention to detail.
• Demonstrated effective communication skills, as well as a customer-focused approach to problem-solving.
• Ability to meet deadlines and to successfully identify, organize and complete tasks independently and in a team environment. Professional demeanor.
• Experience working with confidential information and providing support using tact, discretion, and diplomacy.

Preferred Qualifications

Experience working at UT or in a higher education setting. Knowledge of the university's financial systems, business policies and procedures.

Salary Range

$75,000 + depending on qualifications

Working Conditions

• Standard office conditions.
• Manual dexterity
• Daily use of a keyboard and desktop computer

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.