The Finance & HR Coordinator is a full-time parental leave replacement position for the period May/June 2021 to December 2022. The incumbent is responsible for managing all day-to-day accounting functions and financial operations at NYU Berlin. They ensure accuracy and compliance for all payments, benefits and tax filings and monitor program and project expenses for adherence to budget. They serve as the primary contact for billing inquiries as well as purchasing requests and monitor cash flow and accounting projections. The Finance & HR Coordinator assists the Finance and Administration Manager and the Site Director in onboarding new staff, collecting and reviewing vacation requests, and processing work sheets and overtime documentation. As part of the Operations team, they communicate administrative policies to staff and work closely with occupational health care providers on reviewing employment regulations and organizing mandatory and other trainings.
Collaborate in preparation of annual operating budgets by working strategically with the Site Director and other site leadership to develop an operating budget that supports the site’s academic and student needs in fiscally responsible way.
Ensure operation within established budget.
Participate in strategic planning in collaboration with NYU- NY based administrative and fiscal management.
Ensure accurate and timely payment and recording of all debits, including tax liabilities; reconcile accounts.
Develop and maintain cost and statistical databases.
Liaise with outside accountants for audit and advisory services.
Oversee the creation and analysis of interim and final fiscal reports against both German and American standards.
Human Resources (20%)
Onboard NYU staff, lecturers and employees of vendors in the NYU Affiliate and Account Management system.
Track staff vacation and sick leave and report this outsourced payroll service.
Collect and review monthly time sheets and overtime documentation.
Organize in collaboration with TÜV (Association of Technical Inspection) mandatory and/or confidential staff trainings and physical examinations. Monitor adherence to health and fire safety regulations.
Implement and communicate administrative policies and regularly update the employee handbook.
Supervise one full-time position (Program Assistant Operations) and co-supervise two full-time positions (GRI Program Assistant and Special Projects Coordinator).
Coordinate weekly Operation and Administration meetings.
Other tasks as assigned by the Site Director and Finance & Operations Manager
Required Education and Experience
- Bachelor’s degree (Betriebswirt:in/ accounting degree preferred).
- Three (3) working experience in accounting, performing cost accounting and maintaining accounting policies.
- Familiarity with German labor and employment law.
- Excellent communication skills (written and verbal).
- Bilingual: German / English.
- Work permit for Germany at the time of application is required.
Required Knowledge, Skills, and Abilities
- Proactive with exceptional problem solving skills.
- Self-motivated and with a high level of intuition.
- Energetic and results motivated.
- Collaborative team member.
- Flexible and patient; adaptable in a fast-changing environment.
- Excellent intercultural and interpersonal communications skills.
- Proven abilities in finance, human resources and other administrative tasks.
About New York University (NYU)
Founded in 1831, New York University is one of the largest and most prestigious private universities in the United States. NYU is based in New York but also operates branch campuses and research programs in other parts of the U.S. and around the world. Since our founding in 1831, NYU’s history has been marked as “open to all”. Now as a university that is in and of the city and in and of the world, we continually strive to foster a dynamic and rigorous teaching and learning environment that represents a diversity of viewpoints. As a community of scholars (faculty, students, and staff) that is inclusive of divergent backgrounds and historically underrepresented groups, NYU engages a diversity of viewpoints, perspectives, and approaches.
About NYU Berlin
NYU Berlin is one of NYU's global study-away sites and provides US and other international students with the opportunity to spend a semester studying in Berlin while earning credits towards their degree. The program is fully integrated into NYU's curriculum and designed for BA students in the social sciences, arts and humanities who want to earn credit in their major - including art, art history, drama, environmental studies, European studies, German, history, math, music, politics, psychology, and sociology - while having a transformative experience abroad. Most courses are taught in English. Seminars and lectures take place at the academic center located in Berlin-Prenzlauer Berg and at NYU Berlin's art and drama studio in Berlin- Kreuzberg. The program size is 120 students per semester, as well as various January Term and Summer Schools.
Current Application Deadline is April 25, 2021. Shortlisted candidates will be asked to provide two recent references/Arbeitszeugnisse prior to their interview.
Candidates must have the unrestricted right to work and live in Germany prior to appointment.
The University is an equal opportunity employer committed to equity, diversity and social inclusion.
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