Finance & Budget Officer - College of Science, Technology, Engineering & Mathematics

Eastern Washington University, United States

Updated: over 1 year ago
Location: Cheney, WASHINGTON
Deadline: ;

Posting Details
Posting Details


Position Title Finance & Budget Officer - College of Science, Technology, Engineering & Mathematics
Posting Number 2022078EP

Position Information


Classification Title College Financial Officer
Working Title College Financial Officer - CSTEM
Classification Code 1541
RCW Exemption Criteria 16 - Principal Assistant
EWU Position Number E99861
CUPA Code No Match
FLSA Exempt - Administrative
Bargaining Unit
% Full Time 100%
Salary / Wage Range AE - 112
Salary Information
$70,742- $85,000
Anticipated Start Date Position is available now
Term of Appointment 12 months per year
Location Cheney
County Spokane
Project Description
Project Duration
Background Check Yes - Both
Responsible HR User Vara Lyn Conrath
Responsible HR User Email address [email protected]

Posting Text


Job Summary
Do you want to join something great and make a difference? Are you strategic minded and a problem solver? Eastern Washington University’s College of Science, Technology, Engineering, and Mathematics is looking for someone who enjoys working in a close, collaborative team environment where we value every employee for their individual strengths, while working together to help make EWU a successful, inclusive and a diverse place of employment. We invite applications to apply for our College Financial Officer (CFO) position.
  • The CFO for CSTEM provides executive level support, and assistance to the dean, associate dean, college management and administrative staff on budget development, preparation, monitoring and management.
  • Assists in projection of budget needs and provides data on current and prior year’s expenditures.
  • Assists in strategic planning for the college.
  • Works independently within general guidelines from the dean to manage financial resources of the College, as described in following position responsibilities/duties:
  • The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 11 paid holidays, tuition waiver benefit and more.
  • If you are interested in the position or have any questions before applying, please contact Human Resource Services at [email protected].
About Eastern Washington University
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
  • This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
  • All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
    • COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/hr/

Physical Demands
  • If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Vara Lyn Conrath at [email protected] .
Pre-Placement Physical No
Hearing Test No
Medical Monitoring Post Hire No
Protective Equipment
Required Qualifications
  • A Bachelor’s degree in business administration, accounting, economics or a related field and five (5) years or more of progressively responsible experience directly related to the duties and responsibilities assigned, which includes at least three (3) years or more of managerial experience. A Master’s degree in a related field may be substituted for up to one (1) year of the required experience.
  • Progressive experience using financial and quantitative tools for modeling, analysis and reporting, and the ability to think strategically and analytically, solve problems and make solution-oriented recommendations and decisions
  • Demonstrated experience with database and spreadsheet creating and management, specifically Excel.
  • Demonstrate high degree of interest, ability, and/or experience promoting cultural competency and diversity.
Preferred Qualifications
  • Certified Public Accountant (CPA) or Master of Business Administration (MBA)
  • Knowledge of University policies and procedures, state appropriations, budgetary, and accounting systems
  • Knowledge of Banner or other equivalent large, complex, multi-dimensional data or information system.
Other Skills and Abilities
  • Ability to interpret a variety of materials, handle complex issues and resolve conflicts.
  • Ability to explain content and implications to persons without a financial background.
Work Schedule Type Regular
Work Schedule
Monday-Friday 8am-5pm
Occasional nights and weekends
Posting Date 11/08/2022
Open Until Further Notice Yes
Closing Date
Screening to Begin 11/22/2022
Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.  
  • Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
  • Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. Please list at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
  • Complete the online application form and respond to the online questions, if applicable.
  • Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
    		•
    Application Types Accepted Application

    Job Duties


    % of Time 40
    Responsibility / Duty
    Financial and budgetary oversight:
    • Develops, manages, oversees, monitors, and reconciles college’s budgets including direct interaction and decision making with department chairs and program directors.
    • Provides guidance to departments in development, implementation, and monitoring of institutional and biennial budget requests.
    • In collaboration with the dean, identifies college’s budget resources utilization and funding needs that are presented to the University President, Academic Affairs, and Business & Finance Administrators. This financial report is prepared and presented to Academic Affairs and Business & Finance.
    • Collaborates with the dean to identify areas for budget adjustments; makes recommendations; and calculates budget adjustment impact based on scenarios.
    • Examines the College’s original budget reports and comprehensive budget level reports from Budget Services for accuracy, then disseminates the financial reports to department chairs and staff.
    • Creates cost analysis and forecasts budgetary needs for the college or departments based on spending trends and revenue flow in self-support budgets and recommends adjustment.
    • Updates the dean of budget availability, encumbrances, commitments, and internal or external funding requests for college. Communicates dean’s decisions and requests to university administration on budget and fiscal matters, as appropriate. Serves as the principal advisor to dean and department chairs/program director in regard to budgetary, as appropriate.
    • Coordinates with the dean and Academic Affairs to ensure appropriate funding for college personnel requirements.
    • Identifies budgetary concerns and recommends solutions.
    • Monitors EWU Foundation fund balances and approves expenses as appropriate.
    • Generates college-wide funding distribution model for all college self-support programs.
    • Provides budgetary support for grants and contracts.
    Essential Function Indicator Yes
    % of Time 35
    Responsibility / Duty
    Administrative Support:
    • Advises and disseminates information related to policies and procedures and provides budget and workload analyses for department/programs.
    • Monitors faculty workloads for accuracy with associate dean.
    • Calculates and tracks college’s and department’s FTE Faculty to FTE student ratio.
    • Participates in strategic planning and program management decisions having fiscal implications as part of management team.
    • Creates statistical reports to justify funding of new and replacement faculty positions requests from the dean in support of strategic plan/mission.
    • Analyzes staff position descriptions to suggest classifications’.
    • Trains college department staff on fiscal matters and use of financial reporting system (Banner) to understand and monitor department budgets.
    • Reviews travel requests and expense reports for accuracy and compliance.
    • Advises dean and department chairs/program director(s) about personnel issues as appropriate.
    Essential Function Indicator Yes
    % of Time 20
    Responsibility / Duty
    Personnel:
    • Prepares Payroll Action Forms (PAFs) to compensate all college faculty.
    • Examines bi-monthly payroll report and monthly Comprehensive Budget Level from Budget Services to ensure appropriate budget level of positions salary and benefits expense and accuracy of payroll transactions.
    • Assists in administering personnel practices and procedures. Reviews information, analyzes and provides counsel and recommendations on areas for improvement.
    • Administers graduate services appointment process.
    • Coordinates summer session appointments.
    • Supervises student employees as needed.
    Essential Function Indicator Yes
    % of Time 4
    Responsibility / Duty
    Procurement:
    • Approves requisitions in Banner for procurement of equipment in support of the college.
    • Prepares fiscal reports and analysis for the dean in support of capital building projects or capital equipment purchases in alignment with university’s strategic plan/mission.
    • Monitors and approves purchasing card transactions for all college card holders.
    Essential Function Indicator Yes
    % of Time 1
    Responsibility / Duty
    Other duties as assigned
    Essential Function Indicator Yes

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