FINANCE AND ADMINISTRATION PROGRAM MANAGER

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

The UW Department of Global Affairs has an outstanding opportunity for two Finance & Administration Program Managers! 

The Office of Global Affairs (OGA) is a catalyst and a hub for all things global at the UW, connecting the diverse internal and external networks of scholars, students, and community leaders engaged with international issues.

To facilitate these functions, OGA has five main areas of responsibility: administration of study abroad; support for international research; oversight of UW's centers and offices abroad; management of UW international relations and protocols; and coordination of strategic initiatives in the key areas of global health, global environment, global technology, global development challenges, and global cultural change.

The Finance & Administration Program Manager is a member of the Office of Global Affairs Finance & Administration team. The F&A Program Manager is assigned primarily to provide finance and administration guidance and budget management to the UW Study Abroad (UWSA), focusing on the oversight and execution of all financial activities for UWSA. They will also have a role in managing broad Office of Global Affairs finance, administration and HR.

Diversity is a core value of the University of Washington and the Office of Global Affairs (OGA). We are committed to building and sustaining an inclusive and equitable working environment for our staff. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.

The Finance and Administration Program Manager will independently perform complex financial and administrative functions to manage a portfolio of study abroad programs annually as well as general Office of Global Affairs office financial and HR operations. The position functions in a very fast-paced environment and is responsible for a significant volume of work with frequently-changing priorities.

RESPONSIBILITIES:

Finance and Budget Management:

• Serve as lead for financial transactions for a portfolio of UW Study Abroad programs, processing, monitoring and reconciling payments for UW Study Abroad program budgets, totaling approximately $8,000,000 per year.
• Work directly with faculty/staff program directors to advise, build and manage program budgets. Track, monitor, and reconcile expenses and revenue. Provide budget updates, analysis and financial projections as-needed.
• Manage and reconcile ProCard/CTA transactions; reconcile other OGA budgets as requested.
• Assist in charging program fees to the UW accounts for over 3,000 UW and non-UW students per year using the Student Database (SDB. Disburse study abroad scholarships, tuition waivers, and other awards.
• Develop and retain strong collaborative partnerships with UW Procurement Services, Accounts Payable, Banking & Accounting, Travel, Internal Audit and manage international vendors in order to effectively facilitate procurement and/or payment for services, equipment, and/or supplies in international locations where study abroad programs take place.
• Support OGA through the UW Finance Transformation (UWFT) process, including working with the Foundation Data Model (FDM) team, the Organizational Change Management (OCM) team, OGA’s change manager; and working through the Shared Service Environment process, and helping to train staff as necessary.
• Support other OGA finance and administration needs, including but not limited to, UW Rome Center, and Global Innovation Fund, and general financial accounting and budget modeling.
• Recommend, initiate and implement process improvements for all areas of financial and budget functions.

Training and Policy Compliance:

• Ensure that Office of Global Affairs financial operations comply with State of Washington, UW, and OGA policies, and follow Generally Accepted Account Principles (GAAP). Exercise independent judgment in interpreting and applying rules and regulations to resolve problems.
• Advise and train Office of Global Affairs Staff, and Faculty Program Directors on policy compliance and standard operating procedures related to Office of Global Affairs operations, including purchasing, budgeting, travel, and other program-related financial and administrative matters; coordinate and present regular training sessions for faculty/staff program directors covering the financial and compliance issues related to UWSA programs.
• Coordinate with UW Financial Aid on aid disbursements and scholarship issues; troubleshoot student accounts with Student Fiscal Services, Office of Financial Aid Services, Registrar's Office, UW departments, Graduate School and Student Insurance Office; create program and exchange expense summaries for student participants; answer student and/or parental financial inquiries.
• Keep current with new UW central procurement and travel policies and procedures; coordinate the integration of new systems and applications into the standard operating procedures of the department.
• Serve as back-up for other Global Affairs Finance and Administration team members who may be on leave.

Other Duties:

• Human Resources: Work with the Business Manager to ensure that the Department’s employment practices are in compliance with human resources policies and procedures of the University and the Department; Assist with recruitment efforts as necessary; Assist with HR transactions related.
• Support special projects, such as OGA’s strategic plan, and join various internal working groups and committees.
• Support the student programming team and outreach as needed.
• Support the Business Manager with budgeting and financial management of OGA.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• Bachelor's Degree
• 2 years of minimum work experience; specifically: accounting, budgeting, administrative management or an equivalent combination of education, experience and training.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED EXPERIENCE

• Higher education experience
• Strong communication skills
• Finance/accounting background and HR/Payroll experience
• International experience
• Demonstrated the capacity to identify, initiate, and implement business process improvements.
• Possess cultural sensitivity to include knowledge of and appreciation for different traditions, customs, and lifestyles.
• An ability to maintain professional working relationships and effectively communicate with staff and faculty who may not have a background in finance and budgeting.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorizations, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.