Federal Documents Specialist - University Libraries

Position Summary
The Specialist is responsible for inventory and management of the government documents received via the Federal Depository Library Program (FDLP) and housed at WU Libraries offsite storage facility. Supports research needs of WU community and citizens by maintaining condition and order of the federal document collection. This position requires a high level of functional independence and sound judgment. Works closely with staff in building operations and facilities. Reports to the Collection Space Supervisor.

Job Description

Primary Duties & Responsibilities

• Maintains the condition and order of the depository collections. Inventories and processes existing collections. Shelves all depository materials. Periodically removes outdated material in accordance with federal depository instructions. Documents procedures and maintains statistics.
• Processes all publications received from the Government Printing Office including creating, downloading, and editing MARC records in the Libraries catalog. Reviews and verifies accuracy of existing holdings in catalog.
• Monitors exchange lists; participates in cooperative collection development by accepting and requesting materials from, or offering deaccessioned materials to, other depository libraries according to sub-regional responsibilities and standards. 
• Retrieves items upon request from patrons, library staff, depository library staff and the Government Documents Depository Coordinator.
• Other duties as required.

Working Conditions

• May be exposed to dust and mold.
• Must be able to travel to on and off campus locations.
• Must be able to lift 40 lbs.
• Ability to work on call in the event of an emergency.
• Occasional travel required.

Preferred Qualifications

• Relevant library experience or coursework in librarianship.
• Experience working with government information resources in an academic or public library that is a participant of the Federal Depository Library Program.
• Experience working in research library environment.
• Working knowledge of the Superintendent of Documents classification system.
• Experience with MARC records, basic descriptive cataloging, and serials management desirable.
• Experience with integrated library systems; familiarity with Innovative Interfaces desirable.
• Handles detailed work with a high level of accuracy.
• Strong interpersonal, verbal, and written communication skills.
• Strong customer service orientation.
• Exhibits sound judgement and decision-making.
• Organizes varying workloads, establishes priorities, and meets deadlines.
• Ability to work independently and as part of a team in a collaborative environment.
• Ability to use standard software such as MS Office and to learn specialized software and new technologies.

Required Qualifications

• Bachelor’s degree in related field.
• Or equivalent combination of education and related experience.

Grade
G07-H

Salary Range
$18.91 - $29.32 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.