Faculty Support Specialist

17-Mar-2023

Harvard Business School

61883BR

Job Summary

Harvard Business School is seeking experienced administrative professionals!

Are you excited by the idea of joining a world-class organization at the intersection of higher education and business? Can you see yourself supporting distinguished business academics in an administrative capacity? If so, we would love for you to join our dynamic team as a Faculty Support Specialist at Harvard Business School!

As the professors’ administrative assistant, Faculty Support Specialists provide valuable tactical and administrative help to our faculty in support of Harvard Business School's mission to educate leaders who make a difference in the world. Kindly submit a brief cover letter and resume so we can learn a little bit more about you and your interest in the role. We look forward to reviewing your application!

Position Description

Why you’ll love this job:

• Make an impact helping others achieve their goals by utilizing your administrative skills.
• Build relationships with a diverse group of faculty and colleagues in a collaborative culture.
• Practice on-the-job learning in a supportive environment with continuous professional training.
• Grow your career here – be exposed to the inner workings of a world-renowned business school.
• Maintain work-life balance and enjoy Harvard’s fantastic benefits.

Check out more about the work culture at

www.hbs.edu/employment

Who you are:

• You are an experienced administrative professional and enjoy directly supporting others.
• You set a high bar for yourself with attention to detail and strong customer service.
• You know how to be helpful even when you don’t have the answer.
•  Adaptability is second nature to you; with constant change, you are flexible and receptive to feedback.
• People describe you as reliable – you always follow through and strive to surpass expectations.

What you’ll do:

• Administratively support multiple faculty while also acting as a liaison between students, other instructors, and various HBS and University departments.
• Provide support on a short-term and long-term basis based on changing business needs.
• Manage course delivery through administrative support tasks that include updating the learning management system, tracking student work, liaising with prominent guests, coordinating audiovisual support, and organizing in-class activities.
• Communicate professionally with internal and external stakeholders on behalf of the faculty.
• Manage complex calendars, travel arrangements, expense reimbursements, and other administrative tasks.
• Proofread cases and papers, retrieve research resources, and submit materials for publishing and distribution on campus and globally.
• Coordinate events by communicating with guests, reserving rooms, ordering catering, and managing all relevant logistics.
• Prepare meeting documentation, manage filing systems, and maintain office inventory.
• Collaborate with fellow Faculty Support Specialists on projects and departmental activities.
• Move projects forward and continually look for ways to leverage faculty time.
• Work effectively within our collaborative, cross functional team environment on a variety of assignments.
• Be responsible for other duties as assigned.

Basic Qualifications

• High School Diploma or GED required.
•  3+ years of administrative support or related customer service experience working in an administrative, clerical, executive support, coordination, or related professional capacity is required.
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.), or similar suites of programs such as those from Google and Apple. NOTE: As part of the interview process, you may be asked to complete a skills assessment that involves tasks related to the role utilizing word processing, spreadsheets, and slide shows.

Additional Qualifications and Skills

• Comfortable juggling competing priorities, reporting to multiple supervisors, and accommodating a broad range of workstyles.
• Ability to work independently and contribute as a valuable team member.

Additional Information

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA-based campus 3 days per week. Specific days and schedules will be determined between you and your manager.

While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.

Harvard University continues to place the highest priority on the health, safety and well being of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.

A cover letter is required to be considered for this role. When uploading your resume and cover letter to your application, please make sure that they are both in the same Microsoft Word or Adobe PDF document. Do not upload them as two separate documents.

Please note: this is a condensed version of the description for this position. A full-length job description will be provided to candidates that are selected for further consideration.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here http://www.hbs.edu/employment.

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services, General Administration

Department Office Location

USA - MA - Boston

Job Code

403028 Faculty Assistant II

Work Format

Hybrid (partially on-site, partially remote)

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.