Faculty Support Specialist

24-Aug-2022

Harvard Business School

58989BR

Job Summary

Are you excited by the idea of joining a world-class organization at the intersection of higher education and business? Are you drawn to the community and energy of being on a college campus? Can you see yourself supporting distinguished business academics?

If so, consider joining our team as a Faculty Support Specialist at Harvard Business School. As the professors’ administrative assistants, Faculty Support Specialists provide valuable tactical and administrative support to our faculty in support of Harvard Business School's mission to educate leaders who make a difference in the world. Kindly submit a brief cover letter and resume so we can learn a little bit more about you and your interest in the role. We look forward to learning more about you and your interest in joining our team!

Position Description

What you’ll do:

• Manage course delivery through administrative support tasks that include: updating the learning management system, track student work, liaise with prominent guests, coordinate audiovisual support, and organize in-class activities
• Communicate professionally with internal and external stakeholders on behalf of the faculty
• Manage complex calendars, travel arrangements, expense reimbursements, and other administrative tasks
• Proofread cases and papers, retrieve research resources, and submit materials for publishing and distribution on campus and globally
• Coordinate events: communicate with guests, reserve rooms, order catering, and manage all relevant logistics
• Prepare meeting documentation, manage filing systems, and maintain office inventory
• Collaborate with fellow Faculty Support Specialists on projects and departmental activities
• Move projects forward and continually look for ways to leverage faculty time
• Other duties/responsibilities as assigned

Why you’ll love this job:

• Make an impact helping others achieve their goals by utilizing your administrative skills
• Build relationships with a diverse group of faculty and colleagues in a collaborative culture
• Practice on-the-job learning in a supportive environment with continuous professional training
• Grow your career here – be exposed to the inner workings of a world-renowned business school
• Maintain work-life balance

Check out more about the work culture at

www.hbs.edu/employment

Basic Qualifications

• High School Diploma or GED required. BA/BS preferred, but not required.
• 3+ years of administrative support or related customer service experience working in an administrative, clerical, executive support, coordination, or related professional capacity
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.), or similar suites of programs such as those from Google and Apple. NOTE: As part of the interview process, you may be asked to complete a skills assessment that involves tasks related to the role utilizing word processing, spreadsheets, and slide shows.

Additional Qualifications and Skills

Who you are:

• You set a high bar for yourself with attention to detail and strong customer service
• You know how to be helpful even when you don’t have the answer
• Adaptability is second nature; with constant change, you are flexible and receptive to feedback
• You are comfortable juggling competing priorities, reporting to multiple supervisors, and accommodating a broad range of work-styles
• You work well independently and also contribute as a valuable team member
• People describe you as reliable – you always follow through and strive to surpass expectations

Additional Information

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA-based campus 3 days per week. Specific days and schedules will be determined between you and your manager.

While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

A cover letter is required to be considered for this role. When uploading your resume and cover letter to your application, please make sure that they are both in the same Microsoft Word or Adobe PDF document. Do not upload them as two separate documents.

Please note: this is a condensed version of the description for this position. A full-length job description will be provided to candidates that are selected for further consideration.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here http://www.hbs.edu/employment.

Job Function

Faculty & Student Services, General Administration

Location

USA - MA - Boston

Job Code

403028 Faculty Assistant II

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.