Office Manager

Neurology

Full Time

77496BR

Job Summary

Uses skills as a seasoned and experienced administrative operations professional to apply UCSF, ZSFG, DPH, and other organization policies and procedures to manage, plan, and administer the operations of the ZSFG Neurology Service, comprised of inpatient and outpatient services, a research program, training program, and administrative office. Reports to the ZSFG Neurology Division Manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Neurology Service at ZSFG has several parts that work together to serve all missions at UCSF: patient care, education, research, and equity. Furthermore, we are deeply committed to UCSF’s PRIDE values.

The service has inpatient components (in the Zuckerberg San Francisco General Hospital):  the Adult Inpatient Neurology Ward Service, Adult Inpatient Neurology Consultation Service, and Neurocritical Care Service.  The service has outpatient clinics in our various Neurology Outpatient Clinics for new and continuing patients, as well as special clinics and procedure clinics every week. The service also oversees the Neurodiagnostic Laboratories, including electroencephalography (EEG) and electromyography (EMG), and cooperates with the Pediatric Service in providing Child Neurology Service specialty care. These components function together to contribute to the excellence of patient care.

This service also has a busy educational component, each year providing an educational clinical context to more than 50 medical students, 48 Neurology Residents, 6-10 fellows, 6 Medicine Residents, up to 10 St. Mary’s residents, and a handful of Neurosurgery residents.

We also have a clinical research program that spans much of Neurology, from Neuro-Emergency (traumatic brain injury, stroke, etc.) to neurogenerative diseases and global health.

The Neurology Service at ZSFG is an academic component of the University of California, San Francisco (UCSF) so we operate within all rules and regulations for UCSF, with special considerations (extra regulations) because of our special position operating within the county of San Francisco’s safety net hospital.

Required Qualifications

• Bachelor's degree in a related area and/or equivalent experience/training.
• 7 years experience in progressive management and operations 
• Thorough knowledge of University rules and regulations, processes, protocols, and procedures for budget, accounting and fund management, and/or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design specifically Drupal, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of UCSF-specific financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
• Thorough understanding of academic affairs, faculty advancement, and appointment 
• Expert understanding of UCSF at DPH onboarding and hiring processes

Preferred Qualifications

• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
• Experience creating and managing diversity and equity programs for a large-scale organization 

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Research and Scientific

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Location

Zuckerberg San Francisco General (ZSFG)

Additional Shift Details

M – F 9 - 5