Faculty Promotions Coordinator

Updated: 4 months ago
Location: Boston, MASSACHUSETTS

The Faculty Promotions Coordinator provides administrative support to the promotions processes for Harvard Medical School faculty as a member of the senior professorial appointments team. Responsibilities include administrative support for all current and new initiatives. This person works with senior staff to solicit letters of evaluation for ad hoc professorial promotion committees, develop and use appropriate template material, documentation tracking spreadsheets and process timely follow- up and committee outreach. Implements an outline of priorities scheduled for all committee and meeting follow-up. Works with senior staff to problem-solve issues and streamline processes in response to feedback. Works with senior staff and committee members to schedule final meeting for ad hoc committees. May prepare dockets for monthly meetings, review documents, and schedule presentations and 1:1 CV reviews with faculty members. Acts as a liaison to ad hoc committee chairs and their administrative assistants, committee members, department administrators, and OFA representatives for appointment and promotion processes. Tracks progress and prepares status updates for office reporting to the Office of the Dean. Provides varying levels of meeting-planning support, including scheduling meeting space, arranging catering, and reserving parking for attendees. Assembles final reports on appointments and may prepare materials for the Provost. May archive completed appointments and prepare materials for review by the Office of the Governing Boards of Harvard University. Maintains candidate files from initiation to final approval. Assists with activities related to other faculty promotions work as needed. May assist with professorial faculty searches and/or junior faculty promotions processes. Partners with Program Director for Faculty Affairs for general administrative support, including scheduling and calendar management, responding to requests for information, tracking appointment and promotion committee progress, and to support a significant senior promotion-related meeting or process for the professorial team. Assists with general administrative support for the Office for Faculty Affairs, responding to requests for information, securing files, providing telephone coverage, and other related duties as needed.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers


2-3 years of related experience. Higher education may count towards years of experience.
Bachelor's degree preferred. Candidate must have strong organizational skills, professional demeanor, and courtesy. Demonstrated record of confidentiality when working with sensitive materials and high attention to detail. Candidate must work well under pressure and function as a team member. Excellent spoken and written communication skills essential. Strong Windows-based computer skills with proficiency in Microsoft Word, Excel, Outlook, and Access.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


Internal Number: 50611BR
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