Faculty Assistant

Updated: over 2 years ago
Location: Cambridge, MASSACHUSETTS
Deadline: The position may have been removed or expired!

25-Aug-2021

Harvard Kennedy School

55131BR


Job Summary

Are you drawn to the community and energy of being on a college campus? Can you see yourself supporting distinguished academics? If so, consider joining our team as a Faculty Assistant at Harvard Kennedy School. Faculty Assistants work closely with faculty to make valued contributions in support of Harvard Kennedy School’s mission to educate leaders who make a difference in the world.


Job-Specific Responsibilities

What you’ll do:

  • Manage course delivery: get copyright clearances for course readings and post them on Canvas (online course website), track student work, liaise with guests, coordinate audiovisual support, organize in-class activities, manage office hours for faculty
  • Communicate professionally with internal and external stakeholders on behalf of the faculty, possibly assist with faculty recruitment or promotion processes
  • Manage complex calendars, travel arrangements, and expense reimbursements
  • Proofread documents, retrieve research resources, and submit materials for publishing and distribution on campus and globally
  • Plan events: communicate with guests, reserve rooms, order catering, and manage all logistics
  • Prepare meeting documentation, manage filing systems, and maintain office inventory
  • Collaborate with fellow Faculty Assistants on projects and departmental activities
  • Move projects forward and continually look for ways to leverage faculty time
  • Provide back up support for other faculty assistants
Who you are:
  • You set a high bar for yourself with attention to detail and strong customer service
  • You know how to be helpful even when you don’t have the answer
  • Adaptability is second nature; with constant change, you are flexible and receptive to feedback
  • You are comfortable juggling competing priorities, reporting to multiple supervisors, and accommodating a broad range of work-styles
  • You work well independently and also contribute as a valuable team member
  • People describe you as reliable – you always follow through and strive to surpass expectations
  • You’ve worked in an office environment before and are proficient with Microsoft Office

Why you’ll love this job:
  • Make an impact helping others achieve their goals by utilizing your administrative skills
  • Build relationships with a diverse group of faculty and colleagues in a collaborative culture
  • Practice on-the-job learning in a supportive environment with continuous professional training
  • Grow your career here – be exposed to the inner workings of a world-renowned public policy and leadership school
  • Maintain work-life balance
  • Access the numerous Harvard benefits including generous time off and retirement contribution, taking a course or achieving an advanced degree for as little as $40/class, and much more!

Sound like a great fit? Check out more about the work culture at Harvard Kennedy School and
submit your resume via Harvard Careers.

Basic Qualifications

A minimum of 2 years of related experience including demonstrated office administration
and customer service experience. Internships will count toward experience.


Additional Qualifications and Skills

  • Proficiency in Microsoft Office Suite and internet tools
  • Willingness to learn new technologies.
  • Demonstrated experience prioritizing tasks to changing needs, and seeing tasks to completion in a timely manner.
  • Proficient written and spoken English.
  • Bachelor’s degree a plus.

Additional Information

We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens.
We continue to monitor the evolving COVID-19 and lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 


Salary Range: $49,1309 -$76,755
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. 

Harvard Kennedy School’s Mission and Commitment to Diversity, Inclusion, and Belonging

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to diversity, inclusion, and belonging.
Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. Our teaching, research, and engagement with practitioners focus on these priorities:

  • Protecting security, freedom, and human rights
  • Strengthening democracy
  • Advancing social justice
  • Increasing economic well-being
  • Enhancing sustainability
  • Improving public leadership and management
You can be part of this endeavor. Explore and learn more about Harvard Kennedy School .

Harvard offers a generous benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. 
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
    Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Job Function

General Administration


Location

USA - MA - Cambridge


Job Code

403028 Faculty Assistant II


Department

Faculty Assistant Program


Union

55 - Hvd Union Cler & Tech Workers


Pre-Employment Screening

Identity


Schedule

8 AM - 5 PM Monday through Friday


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.



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