Faculty Affairs Specialist - School of Biomedical Informatics

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

We are looking for a Full-Time Faculty Affairs Specialist to join the UTHealth School of Biomedical Informatics in Houston, TX. In this position, you will provide administrative support to the Office of Associate Dean of Faculty Affairs under general supervision. You'll perform advanced and confidential administrative support duties requiring broad experience, skill, and knowledge of organization policies, procedures, and practices. 

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

• 100% paid medical premiums for our full-time employees  
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) 
• The longer you stay, the more vacation you’ll accrue! 
• Longevity Pay (Monthly payments after two years of service) 
• Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

• Free financial and legal counseling 
• Free mental health counseling services 
• Gym membership discounts and access to wellness programs 
• Other employee discounts including entertainment, car rentals, cell phones, etc. 
• Resources for child and elder care 
• Plus many more! 

Position Key Accountabilities:

• Provides a high level of coordination for programs and activities related to faculty recruitment, hiring, development, and retention.
• Assists with organizing faculty meetings, retreats, new faculty orientation, and other special events.
• Supports Faculty Committees by coordinating meetings, making room assignments, recording meeting minutes, and assisting with setting of required IT resources.
• May assist with implementing and managing faculty performance review processes as required by the University.
• May assist committees and faculty groups with creating print and web-based marketing material.
• May develop and maintain in-house faculty databases and generate detailed reports as requested while contributing to the ongoing enhancement of the systems.
• Assists with qualitative and quantitative data collection, analyses, and reporting. Generate reports or other responses to faculty data requests.
• Assists the Associate Dean of Faculty Affairs by scheduling meetings, assisting with event planning and preparation, researching various topics and issues, and assisting with other projects as needed.
• May schedule and maintain calendars and travel itineraries and may process employee expense reimbursements and purchasing of office supplies and equipment.
• Performs other duties as assigned.

Certification/Skills:

• Strong interpersonal, written, and verbal skills and the ability to work with diverse populations.
• Advisory, technical, and organizational skills. 
• Ability to make general decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures, and practices. 
• Initiative and independent judgment.

Minimum Education:

• Bachelor's Degree required. May substitute required education with equivalent years of experience beyond the minimum experience requirement. 
   

Minimum Experience:

• Three (3) years of experience in the administration of a program, preferably in higher education or healthcare setting.
   

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.