Faculty Affairs Program Manager

University of Notre Dame, United States

Updated: 3 months ago
Location: Notre Dame, INDIANA
Job Type: FullTime
Deadline: 25 Jan 2024

Position Information


Job Title Faculty Affairs Program Manager
Job Description
Welcome to the heart of academic excellence at the University of Notre Dame’s College of Science! We are seeking a dynamic and detail-oriented individual to join our dedicated team in the role of Faculty Affairs Program Manager.
Why should you apply?
In the Dean’s Office at the College of Science, we pride ourselves on fostering a culture of collaboration, where teamwork is not just a concept but the way we work together to achieve common goals. Our commitment to providing an environment where every member is valued contributes to the success of our mission. Join us in this exciting journey, where the pursuit of knowledge is paired with a sense of camaraderie, making our team both fulfilling and enjoyable. If you’re ready to be part of a vibrant community that values collaboration, innovation, and mutual support, we invite you to explore this rewarding opportunity with us.
We are looking for someone who…..
brings enthusiasm and a commitment to process improvement and embraces a customer service approach. They will play a key role in training and guiding departments across the college in administrative processes related to faculty. The successful candidate will enjoy the complexity of leading critical administrative processes for the College while providing great customer service and creative thinking in order to ensure everything runs smoothly for our faculty and staff.
An overview of the position:
The Faculty Affairs Program Manager manages the faculty appointment and a wide range of faculty affairs processes for the College of Science which includes six departments and approximately 275 regular and 40 non-regular faculty. This individual is a key liaison to the Provost Office and the first point of contact on issues related to faculty recruitment, appointments, and promotions for the departments. The program manager will coordinate training and communication for the college as it relates to appointments, promotions, reappointments and tenure policies. The Faculty Affairs Program Manager will also provide daily support to the Director of Departmental Operations, the Associate Dean for Faculty Affairs and the Associate Dean for Research, Graduate and Postdoctoral Studies. This includes, but is not limited to, drafting letters, Onbase, Interfolio, keeping the project management system (Trello) current, scheduling meetings, assisting with the faculty activity reporting system, and organizing college-level faculty events.
Key Responsibilities for this role include:
  • Provide support to the Director of Departmental Operations and the Associate Deans
  • Work closely with departments to manage new hire appointments and ensure all packet documentation is correct.
  • Oversee the processing and accuracy of packets for the reappointment, promotion and tenure process, faculty leave, retirements, and resignations for all faculty.
  • Evolve into the college’s expert and point of contact for the OnBase faculty appointment system, Interfolio Faculty Hiring System, and the Faculty Activities Reports System.
  • Become knowledgable on faculty policy documents including the Academic Articles, Departmental Organizational Plans, and policies and procedures related to Reappointment, Promotion and Tenure.
  • Assist with organizing faculty events.
Minimum Qualifications
Bachelor’s degree (4 years)
  • 3 or more years experience in a related field
  • Excellent verbal, writing , and proofreading skills
  • Ability to communicate clearly and effectively with faculty, staff and administration
  • Ability to maintain confidentiality when required, and to exercise tact and discretion
  • Ability to work independently, with meticulous attention to detail, to handle multiple complex tasks simultaneously, to set priorities and to meet deadlines
  • Ability to take initiative and to meet new demands as the job evolves.
Preferred Qualifications
Special Instructions to Applicants
Department Dean's Office-College of Science (35000)
Department Website science.nd.edu
Family / Sub-Family University Operations / Advisory Operations
Career Stream/Level EIC 1 Associate
Department Hiring Pay Range Up to $70,000
Pay ID Bi-Weekly
FLSA Status S1 - FT Exempt
Job Category Other
Job Type Full-time
Schedule: Days of Week & Hours
Typically Monday through Friday, 8 AM to 5 PM (Flexible); Occasional evening or weekend hours to support an event.
Schedule: Hours/Week 40
Schedule: # of months 12


Posting Detail Information


Job Posting Date (Campus) 01/04/2024
Job Posting Date (Public) 01/04/2024
Job Closing Date 01/25/2024
Posting Type Open To All Applicants
Posting Number S24540
Quick Link for Internal Postings https://jobs.nd.edu/postings/33110

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