Faculty Administration Specialist

University of Maryland, Baltimore (UMB) is currently seeking a Faculty Administration Specialist to join the School of Medicine - Orthopaedics. A Faculty Administration Specialist oversees the compliance for faculty policies, procedures, and academic appointment. Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgment, discretion, creativity, and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance. May supervise, mentor, or coordinate work of others (positions that supervise are responsible for service delivery, quality assurance, and employee performance). May independently manage or administer programs, processes, projects, or resources.

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous paid leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is Ranked Among the Best Employers for Diversity by Forbes 2022 & 2023.

PRIMARY DUTIES

• Provide administrative support for academic administration, including special projects and reporting requests.
• Responsible for the accuracy of data maintained for faculty, post-docs, research fellows, or other with academic appointments. This includes:
• Review and prioritize faculty, post docs, research fellows, or other academic appointments packets for completeness prior to submission to Dean's or designee's for approval.
• Ensure faculty actions are in accordance to policy guidelines.
• Collect and store faculty action records are accessible and retrievable from a secure system.
• Accurately enter data into electronic file system and/or faculty information systems (FIS).
• Analyze and validate data entry to ensure data integrity.
• Provide written verification of academic appointments.
• Prepare reports, standard or ad hoc, as needed. Analyze data to identify trends and variances.
• Verify all requirements are met for requests for DEA/CDS licensure and manage the license application/renewal and fee waiver process.
• Review and process volunteer faculty renewals. Process payment requests as needed.
• Assists with the collection and reporting of academic appointment data for accreditation, regulatory, and academic reporting requirements.
• Assist the office of academic and/or student affairs in review and implementation of new or revised policies. Assist in distribution of communication for faculty policy additions and revisions.
• Assisting in the coordination of school committees
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS
Education:  Bachelor's degree
Experience: Two (2) years of administrative support. Experience in higher education, healthcare, or faculty administration preferred.
Other: Related experience may be substituted for education.
Ability to prioritize ongoing and new projects necessary to implementing a specific academic appointment programs.
Effectively interact with senior management, faculty and departmental support staff

Hiring Range: $64,000 - $71,000 per year (Commensurate with education and experience)

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected] . 

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.