Facilities Records Coordinator

Wayne State University is searching for an experienced Facilities Records Coordinator at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

POSITION PURPOSE

The Facilities Records Coordinator role supports the Facilities Planning and Management department with the oversight of active records, including architectural and engineering “As-Built” and “Record Drawings”, photographs, material samples, construction documentation, and building models pertaining to the physical environment of Wayne State’s campus.   The Facilities Records Coordinator collaborates with a dynamic community of engaged planners, construction project managers, building trades, librarians, archivists, faculty, students, and architectural, engineering, and construction professionals to support the maintenance of operational documentation of the built environment at Wayne State University.  

This position will oversee the management of active records within Facilities Planning and Management. Through this work, the role will work to expand organizational access and discoverability of active records that document the history and current state of Wayne State’s built environment and will support an inclusive, diverse, and collaborative work environment and service culture to advance the strategic direction of Facilities Planning and Management.

Essential Function

Oversees the management of active records related to WSU’s built environment, including records documenting architecture, engineering, landscape architecture, urban planning, and historic preservation on campus; perform collection management functions in accordance with industry best practices.

Provides access and project management assistance to FPM staff, university vendors, and other staff, faculty, and students using materials from the Facilities Planning and Management records.

Works collaboratively with the Director of Planning and Space Management to support the business continuity of Facilities Planning and Management in supporting the broader campus community through active access to physical and digital records on a daily basis.

Collaborates with other university personnel to implement and perform electronic records management procedures to oversee the access to FPM active records.

Serves as liaison with the local, state, regional, and national communities as it relates to documentation of WSU’s built environment

Participates in a variety of special project  collections, and digital projects through the university records  or other programs as needed.

Actively participates in and positively contributes to the activities of FPM, the university, and profession through such opportunities as related professional organizations, presentations, committee service, publication, etc.; keep abreast of professional literature and scholarly developments in areas of specialization and pursue opportunities for relevant professional development.

Performs other related duties as assigned.

WORK CONTEXT

Job Reports to:  Director

Leadership Accountability:Implements operating plans

Financial Accountability:Monitors expenditures

Customer Accountability:Interfaces with customers outside the S/C/D

Freedom to Act:Subject to general input from supervisor

MINIMUM QUALIFICATIONS

Education  

Bachelor's degree

Experience   

Specialist (minimum 5 years of job-related experience)

Knowledge, Skills and Abilities

•Bachelor’s degree in library sciences, information sciences, or related field required. MLS/MLIS/MIS degree from an ALA accredited program or MA in architecture, landscape architecture, historic preservation, urban planning, or design preferred.

•Experience in active records, library, or museum collections desired. Experience with information technology applications in a records and/or library environment, including imaging technology and electronic databases preferred

•Effective oral and written communication skills; strong organizational skills 

•Working knowledge of basic Microsoft Office applications required; experience with computer-aided design applications such as

AutoCAD beneficial

•Working knowledge of architectural and engineering design drawings, construction bid sets, associated construction documentation and terminology

•Ability to work effectively with various groups across the university and larger architectural and preservation community as it relates to documentation of the built environment

H42 - Facilities Plan & Manage

H4275 Design and Contracting Services

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

• Compensation type: Annual Salary
  
• Salary minimum: N/A
• Salary hire maximum: $62,877

Normal office environment.

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
  

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.