Facilities Coordinator

Colorado State University, United States

Updated: about 2 years ago
Location: Fort Collins, COLORADO
Deadline: 02 May 2022

Posting Details
Posting Detail Information


Working Title Facilities Coordinator
Position Location Fort Collins, CO
Research Professional Position No
Posting Number 202200593AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib II
Number of Vacancies 1
Work Hours/Week 40
Proposed Annual Salary Range $43,000 - $46,000
Employee Benefits
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date 06/13/2022
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 05/02/2022
Description of Work Unit
Campus Recreation, an auxiliary unit in the Division of Student Affairs, provides wellness and healthy lifestyle oriented programs, events, and services to Colorado State University students and employees via seven programmatic areas: Student Recreation Center, Aquatics, Fitness, Intramural Sports, Sport Clubs, Outdoor Program, and Climbing Wall. Eight service units – Membership Services, Business Office, Information Technology, Communications/Marketing, Facility Scheduling/Event Management, Custodial Services, Equipment Management, and Maintenance – support the program functions to provide seamless customer service to CSU students, employees, and their families. Campus Recreation facilities, programs, and services promote a sense of community, support student development through leadership and employment opportunities, and encourage the pursuit of a healthy lifestyle to a diverse University population. Campus Recreation employs 34 career staff, up to 50 part-time staff, and 300+ student staff who are committed to providing a safe, welcoming space to CSU community members from all backgrounds and fitness levels. Department webpage: http://csurec.colostate.edu/
Position Summary
The Facilities Coordinator provides leadership, vision, and supervision for the daily operation and management of the Student Recreation Center, the Intramural Fields (31 acres), and two auxiliary facilities: Moby Complex and South College Field House.
The Coordinator is solely responsible for personnel management, training, and scheduling for an average of 65 student staff. This position also manages supervision for Campus Recreation Department activity classes and University-scheduled activities, classes, and events in the Student Recreation Center and auxiliary facilities. The Coordinator works collaboratively with other areas within the Department, Division of Student Affairs, and throughout the University to enhance the users’ experience in recreation facilities or while participating in Campus Recreation programs/services. The Coordinator is committed to promoting Campus Recreation values of inclusion, community, integrity, and development by creating a welcoming environment in department facilities and via programming to a diverse University community.
Some weekend hours dependent on programmatic offerings, University calendar, area requirements, or department/university events are required. This position is on-call to respond to personnel and building emergency situations.
Required Job Qualifications
  • Master’s degree in exercise science, physical education, kinesiology, recreation administration, sport management, leisure studies, student affairs, or comparable degree, OR Bachelor’s degree with one year of full-time work experience in facilities may substitute for a Master’s degree
  • Two years of work experience in recreation center operations
  • Experience supervising, managing, and mentoring student staff
  • Experience developing and leading educational trainings
Preferred Job Qualifications
  • Master’s degree in exercise science, physical education, kinesiology, recreation administration, sport management, leisure studies, student affairs, or comparable degree
  • Two-year 20-hr/week graduate assistantship in recreation facility operations
  • Direct personnel management experience: recruiting, hiring, training, scheduling, evaluating, and disciplining
  • Budget development and budget management experience
  • Experience with facility operations in higher education
  • Experience with facility drop-in recreation programs in higher education
  • Experience with facility management software (e.g. Connect2 or comparable)
  • Experience in developing a learning outcome based assessment program for Facilities student staff
  • Fitness center personnel and facility operational management experience
  • Experience with programming or service delivery for diverse community populations
  • American Red Cross CPR/AED for the Professional Rescuer and First Aid Instructor certification
Diversity Statement
Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Duties


Job Duty Category Personnel Management
Duty/Responsibility
Student/Non-Student Employees 
  • Recruit, hire, onboard, train, supervise, mentor, discipline, terminate, and facilitate professional development for an average of 65 recreation facility student staff who work a combined 420 hours per week 
  • Implement annual employee evaluations: conduct and review evaluations, identify patterns, determine merit, and implement changes to improve employment process and/or work productivity 
  • Conduct reviews of facility student staff and make selection for promotions 
  • Determine employee schedules, monitor schedules for accuracy and adequate facility or program supervision, adjust scheduling process based on staffing need and budget, and oversee time edit processing and bi-weekly approval 
  • Develop and lead student staff meetings and trainings 
    • Monthly Entry-level Recreation Assistant staff: 
      • Specific facility and equipment trainings for compliance with standards and industry best practices, such as safe use of equipment and cleaning chemicals, etc. 
      • Facility and equipment use policies, procedures, inclusivity, customer service, risk management, etc. 

    • Weekly Manager-level Building Manager staff: 
      • Education and training on broader department and facility operations policies, procedures, regulations, safety/risk management practices for implementation 
      • Leadership training/development topics related to supervisory components of Manager position 
  • Manage student/non-student employee safety certifications for compliance with stated requirements in each job description 
  • Perform annual review and revision of facility employee manuals 
  • Determine components and processes for student employee mentoring and recognition program(s): implement, evaluate, and make decisions on modifications to improve employee performance and retention 
  • Conduct audits to evaluate student staff job knowledge and performance during work shifts and provide feedback for performance confirmation or improvement
Percentage Of Time 50
Job Duty Category Facility Program Leadership
Duty/Responsibility
  • Delegated authority to assume full responsibility for the Facility program in the absence of the Assistant Director, Facilities and Aquatics 
  • Responsible for annual Facilities budget development, management, and expenditure decisions: $300,000 
  • Serve as a mentor and role model to student staff in relation to performance expectations, professional development, and student staff development/leadership 
  • Embrace and apply the tenants of a team model with student and career staff to sustain an inclusive and trusting working environment 
  • Membership on one standing Campus Recreation department committee and participate on or assume a leadership role on Division of Student Affairs committees, projects, activities, and events 
  • Develop and maintain collaborative, supportive, and professional relationships within the Department, Division, and University 
  • Support colleagues and actively contribute to a collegial work environment by demonstrating diplomacy and tact 
  • Demonstrate active engagement with and support of diversity of individuals, opinions and perspectives 
  • Demonstrate active engagement with and support of the department Mission, Vision, and Values 
  • Develop assessment tools to evaluate Facility program area services, programs, events, and customer satisfaction in alignment with Department Assessment Plan 
  • Participate in professional development through department, Division of Student Affairs, University programs, workshops, or external opportunities 
  • Plan content, arrange contributors/presenters, and finalize logistics for department professional development retreats 
  • Schedule and oversee the drop-in recreation programs for indoor and outdoor sports/activities
  • Collaborate with Assistant Director, Facilities and Aquatics to provide inclusive programs and services to underrepresented populations
Percentage Of Time 25
Job Duty Category Administration
Duty/Responsibility
  • Manage facility equipment/supplies inventory for sustainable re-supply to meet user needs 
  • Identify and resolve safety/risk management issues at indoor/outdoor facilities; inform Assistant Director, Facilities and Aquatics of issues and action taken for resolution 
  • Research facility products and consult with vendors to compare quality and pricing, make selection decisions, and work with CSU Purchasing to acquire products and equipment for program operations/delivery 
  • Submit facility requests to Facility Scheduling/Event Management for delivery of drop-in program offerings within established timelines, policies, and procedures 
  • Submit marketing requests to within established timelines, policies, and procedures 
  • Contribute to annual Campus Recreation Strategic Plan review/revisions and initiatives 
  • Collaborate with Assistant Director, Facilities and Aquatics in annual review of facility policy manuals 
  • Develop annual facility program and individual goals and professional work plan 
  • Maintain current certifications in American Red Cross Cardiopulmonary Resuscitation for the Professional Rescuer, Automatic External Defibrillator, and First Aid (American Red Cross Basic Life Support for Healthcare Providers is an approved substitute) 
  • Report drop-in recreation program participants’ violations of policies and behavioral issues and recommend resolution of participant conduct issues to Assistant Director, Facilities and Aquatics and assist with participant conduct issues for the drop-in recreation program 
  • Serve as an expert and resource for Campus Recreation’s facility management software, Connect2MyCloud, and provide trainings and develop help guides for student and professional staff 
  • Collaborate with Assistant Director, Fitness in development and implementation of cardio/weight facility training for student staff 
  • Notify the Equipment Manager of equipment maintenance/repair needs 
  • Serve as campus security authority and complete annual training 
  • Other duties as assigned by the Assistant Director, Facilities and Aquatics
Percentage Of Time 25

Application Details


Special Instructions to Applicants
For full consideration, please apply by 05/02/2022 with a cover letter addressing the minimum and preferred qualifications, resume and contact information for 3 professional references. References will not be contacted without prior notification of candidates. Please contact Cassi Camara at [email protected] with any questions.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Cassiopeia Camara [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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