Extension Business Operations Assistant

Title:

105F-YN - Administrative Assistant 2

Business Title:

Extension Business Operations Assistant

Additional Titles:

Location:

WSU PULLMAN CAMPUS

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

WSU Extension. Extending Knowledge. Changing Lives.

There is extraordinary work being done by WSU Extension faculty and staff!  Did you know that 4-H, Master Gardener’s, and SNAP-Ed, are all Extension programs? This a small sample of the programs WSU Extension delivers to communities and residents in Washington State.

If you are inspired by the work being done by WSU Extension, come join our organization that values people, communities, and the environment.  We are forming a new Extension Business Operations Team (EBOT) to provide business support for these amazing programs ran by faculty and staff across the state. Primary support functions of EBOT include Personnel, Payroll, Accounting, Procurement, Invoicing, and Inventory.  EBOT values integrity and teamwork. We believe that success is achieved by working together. We aim to earn the trust and respect of those we support. All team members have a voice, and all contributions are vital to the organization.

Our new positions build connections and develop strong relationships with those we serve throughout the state by providing positive customer service.

The Operations Assistants complete work requests and provide front-line service for our faculty and staff.

The Operations Assistants are essential members that contribute to the success of EBOT.

If you feel Friendliness, Diligence, Reliability, and Integrity are qualities you possess, then this position is for you!

The Business Operations Assistants may work remotely. While EBOT members are not stationed in a single location, we do connect daily working as a high functioning fully engaged team serving faculty and staff in every county across Washington State!

Summary of Duties:

The Extension Business Operations Assistant applies principles of fiscal and personnel management to assist in the review and processing of a variety of fiscal and administrative actions for Extension, which includes three academic units, several large programs, and multiple centers with faculty, staff, public affiliates, and volunteers that engage in diverse, multidisciplinary research and community service program activities in over 42 locations throughout the state.

Required Qualifications:

• One year of experience as an Administrative Assistant 1 OR a Bachelor’s degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

• Strong written and verbal communication skills.

• Ability to provide information in a clear, concise manner, and interact effectively with persons of varying levels of responsibility and experience.

• Highly proficient in Microsoft Excel with strong experience creating spreadsheets, formulas, and analyzing, interpreting, and summarizing data for reporting.

• Experience in fiscal operations and record-keeping functions.

Preferred Qualifications:

• Experience working with a General Ledger accounting systems and familiarity with Workday.

• Knowledge of WSU Business Policies and Procedures in the areas of personnel, finance, and administration.

• Experience providing payroll, personnel, and recruiting support in higher education, local or state government, or similar environment.

Additional Information:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at [email protected] or 509-335-4521 if you have questions.
Area/College:

WSU Extension

Department Name:

Extension Business Operations

Location:

Pullman, WA 99164

Remote/Hybrid work options available

Department Link:

https://extension.wsu.edu

Monthly Salary:

Range 37, $2,929.00-$3,792.00 | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 or applicable Collective Bargaining Agreement.

FTE:

100%

Position Type:

Permanent
Posting Close Date:

This position has been posted as Open until Filled. The screening of applicants will begin immediately.

Background Check:

This position has been designated by the department to require a background check.

Application Instructions:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

1. Resume

2. Cover Letter

Time Type:

Full time

Position Term:

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .