Exhibition and Collections Manager

Job Posting Title:

Exhibition and Collections Manager

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Mar 08, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits  and https://hr.utexas.edu/current/services/my-total-rewards

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.  The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa .

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund

Purpose

Manage the operations of Art Galleries at Black Studies (AGBS), including the organization, exhibition design, and project management of 4 exhibitions per academic year. Ensure shared accountability for all project outcomes with AGBS staff. Perform highly skilled, technical oversight duties pertaining to collections management.

Responsibilities

Exhibition Management:

• Oversee and facilitate the organization and design of 2 exhibitions per semester by AGBS’s Curator of Art and guest curators, including faculty, alumni, and Black Studies students, as well as annual rotation of artworks from the AGBS collection in the Gordon-White Building. Perform similar duties as needed for loan and/or travelling exhibitions and programs in collaboration with Curator of Art and Executive Director. Work with curators, artists, and lenders. Write and administer exhibition contracts, visiting artist contracts, and loan agreements with lenders in accordance with UT policies and procedures; work with contracts office to vet agreements and with Financial Manager for Black Studies to manage payments. Arrange for transportation of artwork. Oversee production of all printed materials and design for exhibitions and publications with Black Studies Graphic Designer and Communications Manager. Manage the installation and de-installation of exhibitions and hiring of contract installers; the framing, shipping, and storage of artwork; and the development and timely execution of exhibition timelines.

Budget and Operations Management:

• Oversee AGBS operational budget with Executive Director. Create and monitor operational and project budgets with Black Studies’ Financial Manager, and create and implement operational policies.

Collection Care:

• Care for and maintain location of works of art that are part of exhibitions, part of the AGBS collection, and/or on loan, including maintaining the existing database software that monitors the AGBS collection and tracks each work’s location. Work with Curator of Art to process acquisitions for the collection, including creating contracts, purchase orders, organizing shipping, perform condition reports, and coordinating payment for the works. Help organize the hanging of artwork from the collection in GWB every summer with Curator of Art.

AGBS Programs and Events:

• Facilitate team efforts carried out by AGBS staff in their organization and coordination of educational and community programming related to exhibitions.

• Ensure staff accountability for participation in organizing and executing AGBS events, understanding Executive Director’s priority that exhibition openings and closings constitute “all hands-on deck” gallery events, i.e., all AGBS staff are expected to participate.

Required Qualifications

High school diploma and 5 years’ experience with exhibition design and project management, coordinating artwork shipping, handling, storage, framing, installation, and de-installation for an art gallery, museum, or institution devoted to the exhibition of material culture. 3 years’ experience coordinating exhibition research, curation, and/or organization. 1-3 years of archive or registrar experience. Working knowledge of creating and updating condition reports. Excellent project management skills. Highly organized, attentive to detail, self-directed. Collaborative and a team player. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

A Bachelor’s or Master’s degree in an art-related field. More than required number of years of experience. Staff management experience.

Salary Range

$65,000+ depending on qualifications

Working Conditions

• Moderate physical activity. Requires handling of objects that can weigh up to 50 pounds (or heavier objects that require mechanical assistance).

• Requires stooping, bending, standing, squatting/ crouching, crawling/ kneeling, pushing/ pulling, climbing (ladders) and reaching above the shoulders.

• Work environment involves exposure to potentially dangerous materials and situations that require following extensive safety precautions and may include the use of protective equipment.

• Work may be performed in an office, gallery, or field environment.

• Austin-area base is required with a blend of in-person work and remote work.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.