EXECUTIVE SECRETARY

Central Michigan University, United States

Updated: 17 days ago
Location: Mount Pleasant, MICHIGAN
Deadline: ;

Position Information
Position Information


Posting Number S-3265
Position Number 39250
Type of Recruitment External
Position Title EXECUTIVE SECRETARY
Position Summary
Responsible for assisting the Director of Operations & Budget as well as the Senior Director of Planned Giving.
Required Qualifications
High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications
Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access, SAP).
Demonstrated ability to design/maintain web pages may be desired.
Duties & Responsibilities
Serves as a point of contact to assist with questions for donors, deans, chairpersons, and various other CMU departments.
Prepares endowments and naming opportunities to be presented to the CMU Board of Trustees for approval via the VP of Advancement, including sending confirmation to donors and departments after BOT meeting. Provides President’s Office with necessary Advancement-related materials for BOT meetings.
Uses DocuSign for signatures for Advancement endowment agreements and other vital agreements.
Works closely with Stewardship & Donor Relations as well as the Office of Scholarships and Financial Aid, and Accounting Services.
Coordinates meetings and calendars.
Approves payroll for all Advancement employees and students, including FMLA cases.
Monthly expense report reconciliations (PNC).
Reconciles cost centers for Advancement Operations & Budget, VP, payroll, and work study.
Works with Pledgemine software in order to have pledge cards sent to donors from phonathon program.
Works closely with the assistant to the VP of Advancement on many projects, including Advancement Board and other projects as needed.
Performs database maintenance for planned gifts, gift annuities, life insurance policies and endowments.
Coordinates planned giving advertisements for Centralight magazine.
Assists Development Officers in the maintenance of planned gifts and disbursement of new/changing information sent to interested parties at CMU.
Includes use of Crescendo software.
Attends CMU functions such as the Scholarship & Endowment Celebration and Advancement Board as a representative of Advancement and provides administrative support as needed.
Provides back-up administrative support to the VP of Advancement as needed.
Supervision Exercised
None.
Message to Applicants
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Employee Group Office Professional
Staff Pay Level 6
Pay Range $16.00 - $23.87 per hour, estimated starting rate: $16.00 - $19.00
Division University Advancement
Department Operations & Gift Administration
Position Status Regular
Position End Date
Employment Status Full-Time
FTE 1.00
Position Type 12 month
Weekly Work Schedule Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.
Location Mount Pleasant, MI
About the Department
About CMU
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
EEO Statement
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE ).
If you wish to see “EEO is the Law” posters, please click here .
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Posting Ends
Open Until Filled Yes

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