EXECUTIVE SECRETARY

Central Michigan University, United States

Updated: about 2 months ago
Location: Mount Pleasant, MICHIGAN
Deadline: ;

Position Information
Position Information


Posting Number S-3258
Position Number 25010
Type of Recruitment External
Position Title EXECUTIVE SECRETARY
Position Summary
Responsible for the budgetary duties for the School of Health Sciences, including school credit card, grant management, start-up funds, payroll and overloads, monitors professional development spending and budget updates including working with SAP. Schedules classes in conjunction with divisions, programs, and the Registrar’s office; manages waitlists, independent study courses, and incomplete and deferred grade records. Maintains official document files and schedules for personnel, tagged inventory, scholarship awards and funds, committee membership and minutes of the school meetings. Maintains school website, and the chairperson’s calendar as needed.
Required Qualifications
High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications
Experience working with financial records.
Knowledge of and implementation of CMU policies and procedures.
Experience with scholarship software and other standard databases.
Experience with SAP®, TimeClock Plus®, Slate®, SOS evaluations, WorkFlow Dashboard, Blackboard®, WebEx®; MicroSoft® Excel, Powerpoint, Forms, Sharepoint, Teams; Adobe®.
Experience coordinating work with other OPs in divisions and programs within the school, college and university.
Demonstrated experience building a student-centered, supportive, professional environment.
Duties & Responsibilities
Maintains and analyzes set of complex budgetary records by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, and making recommendations as to projected budgets.
Works with groups to process awarding of scholarships and grants to students.
Processes the payroll and personnel transactions for faculty (regular and fixed-term), staff, student, graduate assistant hiring/overload/termination actions as well as maintains personnel records according to CMU policies.
Manages the scheduling of classes, including the waitlist process for HSC and MPH courses, and works with the Registrar’s Office and others at CMU.
Collects and maintains information of enrollment in independent study courses, thesis, incomplete and deferred grades.
Maintains official document files for personnel, budget, tagged inventory, committee membership and minutes of the school meetings.
Supervises, schedules, coordinates training and monitors the work flow of the student office workers and support staff in the delivery of faculty support activities, including photocopying, typing, collating, etc., and acting as office receptionist for visitors.
Conducts special projects on a recurring basis and assignments as directed; collects, compiles, and writes updates and reports on findings, including preparation of preliminary findings.
Acts with a high degree of independence as a liaison with inside and outside contacts and in preparing meeting materials, minutes, programs, updates, recruiting volunteers, and other support functions related to work area.
Supervision Exercised
Message to Applicants
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before March 8th, 2024.
Employee Group Office Professional
Staff Pay Level 6
Pay Range $16.00 - $23.87 per hour, estimated starting rate: $16.00 - $19.00
Division Academic Affairs
Department School of Health Sciences
Position Status Regular
Position End Date
Employment Status Full-Time
FTE 1.00
Position Type 12 month
Weekly Work Schedule M - F 8:00 am - 5:00 pm, evenings and weekends as required.
Location Mount Pleasant, MI
About the Department
The Herbert H. and Grace A. Dow College of Health Professions consists of five academic units (Department of Physical Therapy, Department of Physical Education and Sport, Department of Communication Sciences and Disorders, the School of Health Sciences, and the School of Rehabilitation and Medical Science). It offers undergraduate and/or graduate degree programs in athletic training, audiology, communication sciences and disorders, exercise science, environmental health and safety, health administration, physical activity specialist, physical education, physical therapy, physician assistant, public health, school and public health education, speech-language pathology, and sport management, delivered by 100+ faculty/staff. CMU’s website is http://www.cmich.edu . The Herbert H. and Grace A. Dow College of Health Professions website is http://www.chp.cmich.edu .
The School of Health Sciences is comprised of three divisions, Health Administration; Exercise and Health Sciences; and Public Health. Each division has majors, minors, and grad programs, most of which are accredited by external professional organizations (CEPH, CoAES, CAMHE). Such a diverse and inclusive School also provides opportunities for students in online courses and programs, internships, research opportunities, laboratories, and international learning experiences. The School also has numerous scholarships awarded annually to students in the programs. Being a member of HSC will offer opportunities for further training, learning, and advancement while experiencing a strong supportive environment.
About CMU
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
EEO Statement
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE ).
If you wish to see “EEO is the Law” posters, please click here .
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Posting Ends
Open Until Filled Yes

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