Executive Office Projects Coordinator

Are you interested in working for UDRI, a national leader in scientific and engineering research, serving government, industry and nonprofit customers? Our Research Administration division invites qualified applicants to apply for our Executive Office Projects Coordinator opening!

Directly reporting to the Vice President, the Executive Office Projects Coordinator will play a pivotal role in supporting various high-priority initiatives and ensuring the efficient operation of the Vice Presidents office. This role is instrumental in managing executive schedules, coordinating meetings and events, facilitating communication, and executing key projects and business initiatives.

The secondary essential function of this role supports the Board of Trustees subcommittee for Research & Scholarship activities as the primary point of contact for preparing meeting agendas, manage attendance, record keeping and minutes and assist in the preparation of necessary materials. They facilitate effective communication by creating, editing, and formatting presentations for executive team members, collaborating with relevant stakeholders to gather content and ensure presentations meet professional standards.

The Executive Office Projects Coordinator enables the high function of the research institute by ensuring executive level continuity and efficient day-to-day operations.

• Bachelor’s degree.
• (P2) Three years of relevant experience.
• (P3) Six years of relevant experience.
• Experience leading or managing projects.
• Proficient in office software (MS Office Suite, Outlook, Adobe Acrobat).
• Ability to maintain strict confidentiality in all aspects of services provided.
• Excellent communication and interpersonal skills.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and collaborate effectively in a team environment.
• Due to requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. Citizen. Please confirm whether or not you meet this minimum qualification.
• Valid Driver’s License with low risk driving record.

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Bachelor’s degree in business administration or related field.
• Project Management Professional certification.
• Experience preparing communication and presentations for an executive audience.
• Demonstrated ability to anticipate and address needs.
• Experience supporting executive level administrative functions.
• Demonstrated history of successfully managing multiple concurrent initiatives.
• Experience with UDRI processes & procedures.
• Experience with support of sponsored research programs.

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.