Executive Director, Facilities Management, Tempe

Updated: 28 days ago
Job Type: FullTime
Deadline: 31 Jan 2020


Campus: Tempe

Exec Dir Facilities Mgmt Tempe

Job Description

Facilities Development and Management seeks an Executive Director for the Tempe Campus. Under general direction, the Executive Director, Facilities Management (FM), Tempe Campus, will provide professional leadership as site director for facilities management support activities and customer interface/engagement for Tempe Campus.  Responsibilities include project development, budgeting, prioritization, resource allocation, customer engagement, direction of facilities services personnel, and managing external partnerships.

Job Family

Building & Equipment Maint

Department Name

FDM FM Administration



VP Code


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

To be determined

Close Date


Essential Duties

  • Direct and oversee Tempe campus facilities planning management activities including maintenance/operations of the structural trades; develop and implement plans to meet short and long-range needs in accordance with all federal, state and Arizona Board of Regents laws, regulations, policies and procedures.
  • Provide leadership and establish a management structure, developing a clear understanding of the mission of the department.
  • Develop department strategic plans; prepare and contribute to reports based on careful study of planning issues and make appropriate recommendations.
  • Provide oversight of all Tempe campus facilities planning and operational budgets totaling $29 million per year.
  • Maintain day to day leadership and assign work related to activities, projects and programs; review and evaluate work processes, methods and procedures of all department and contract personnel.
  • Supervise directly and through subordinate supervisors all department staff; participate in the hiring/training/evaluation of department staff; determine and take appropriate corrective action.
  • Manage and report on performance of assigned area; oversee and monitor applicable safety compliance and safety training for assigned staff.
  • Direct and oversee the development and evaluation of department programs; use performance management techniques to monitor and demonstrate achievement of agreed service levels.
  • Administer campus maintenance service contracts, grounds maintenance, construction services, general and deferred maintenance services, and minor repair and renovation projects on a campus with 322 buildings and over 18 million gross square footage (GSF).
  • Develop and implement an effective energy conservation program and sustainability initiatives to meet consumption reduction and zero waste goals.
  • Work closely with faculty, academic staff and students to minimize impact of conservation measures on educational programs and activities.
  • Collect necessary technical data and preparation of justification to support budget approval for energy conservation measures, deferred maintenance items, special improvements and facility renovation or upgrading.
  • Provide coordination and assistance on facility renovations, maintenance operations, project management and scheduling, contract administration and quality assurance, construction, code compliance and building commissioning of facilities.
  • Oversee the campus minor repair, renovation, remodel, and renewal construction projects ensuring timely project completion and budgeting control.
  • Participate in campus space, facility and infrastructure improvement planning activities.
  • Assist in the planning and management of the University’s capital improvement and replacement budgets as they relate to the support of plant maintenance and improvements.  
  • Review and advise on the purchase, distribution, use and maintenance of all utilities including cost/benefit analysis of services in collaboration with Business Operations and the Energy Innovations team.
  • Work collaboratively with all units within the campus to develop high quality, fully functional facilities and infrastructure that are safe, clean, well maintained and conducive to meeting the needs of students, faculty, staff and the public for a dynamic academic environment.
  • Engage with key customers by building productive relationships and proactively seeking feedback.
  • Maintain effective working relationships with administrators of campus academic, research, and support services units (including other Facilities Management site directors) as well as various agencies and organizations, including professional societies, state and local planning, and maintenance and educational agencies.
  • Represent the department and participate as a member in a variety of internal and external committees, task forces, and organizations relevant to University needs and interests.

DAYS AND SCHEDULE:  Monday – Friday 8:00am-5:00pm

Minimum Qualifications

Master's degree in a field appropriate to the area of assignment, and eight (8) years of related administrative experience which includes five (5) years of supervisory experience;OR, any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.  Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Desired Qualifications

  • Evidence of a professional license in architecture, engineering, or other design-related field.
  • Experience in the operation of a large service-oriented organization comprised of a diverse employee population.
  • Experience with higher education, research institution, or other large facilities operations.
  • Evidence of an:  APPA Certification (e.g., CEFP, FMEP), CFM (Certified Facility Manager), CEM (Certified Energy Manager), LEED GA (Leadership in Energy and Environmental Design Green Associate).

Working Environment

Activities are performed in a variety of internal and external settings.  Access various facilities and sites which involves walking, climbing stairs or ladders, standing and walking on uneven surfaces for long periods of time in extreme temperatures.  Activities require bending, reaching, pushing, pulling, crouching, stretching, climbing, crawling and lifting up to 25 pounds.  Participate in field work which requires exposure to dirt, dust, and inclement weather. Field work may also include exposure to central plant equipment and systems in a loud environment; dirty environment with inadequate lighting, extreme noise, confined spaces (e.g. tunnels, vaults), and restricted movement. Climb stairs, ladders and scaffolding at heights above thirty (30) feet.   May also perform some activities in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Must be physically and mentally fit to respond to emergency situations.  Specific vision requirements include close vision, distant vision, peripheral vision, depth perception and the ability to adjust and focus in dimly lit areas.  Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. Drive University vehicle.

Department Statement

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

ASU offers a comprehensive benefits package at very competitive rates to enhance the total compensation of its faculty and staff.  This package includes low-cost health and life benefits to insure you and your family, a wellness program for preventative health education and screenings, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, reduced tuition for you and your dependents, disability resources for Americans with Disabilities (ADA), a retirement program with a variety of retiree benefits to ensure your financial security at the end of your career, paid vacation and holidays – and more.  

ASU’s comprehensive benefits package is a significant part of your overall total compensation – and ASU pays for most of it when you are a benefits-eligible employee.   https://cfo.asu.edu/compensation-estimator

For more reasons to join ASU, please visit: https://cfo.asu.edu/why-work-asu

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.  Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.  Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint checks.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Work reference history information for 3 current and/or former supervisors will be requested at time of interview.  

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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