Executive Assistant, VP Chief Info Officer/Office of Information Technology

Auburn University, United States

Updated: over 2 years ago
Location: Auburn, ALABAMA
Deadline: ;

Position Details
Requisition Number S1265P
Home Org Name CIO-VP IT and IT Administration
Division Name CIO Information Technology
Position Title Executive Assistant, VP Chief Info Officer/Office of Information Technology
Job Class Code MA69
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job Summary
Provides executive-level administrative support in the office of the VP-Chief Information Officer for the Office of Information Technology. Under general supervision, this position oversees office operations, creates managerial reports and works independently on routine, ongoing and special reports. Exercises discretion and deals with information of a sensitive and confidential nature.
Essential Functions
Assists VP/CIO for all meetings, maintains files, calendars and confidential information and prepares presentation materials to include Excel spreadsheets and PowerPoint presentations. Assists the Executive Director of Information Technology, the Information Security Officer and other IT Directors in administrative functions such as, but not limited to, writing memorandums, document reviews and presentation preparation. Schedules appointments, contacts required attendees for availability, reserves meeting rooms, records and transcribes minutes of all meetings for record purposes.
Gathers personnel updates from Director Administration to ensure unit organizational chart is current.
Assists Director of Enterprise Systems with efforts in managing the Education Core Data Survey (CDS) process for use of IT benchmarking to information IT strategic planning at the University level; delegates CDS survey modules to IT and Administrative staff; compiles survey modules for review of COO/CIO; enters CDS data in Educause CDS portal and disseminates final CDS report out to IT and Administrative staff as requested.
Greets visitors as CIO’s first face to guests. Screens phone calls and correspondence and forwards to appropriate office/area. Maintains calendars and schedules meetings. Coordinates conferences on site and away from campus and travel, making arrangements as necessary. Coordinates meetings, receptions and/or events in collaboration with various national, regional, state, and campus committee memberships to include making travel arrangements and taking notes if conference on site. Coordinates all OIT receptions and special functions to include quarterly meetings and annual events for the larger campus IT population.
Serves as a liaison with other campus departments and outside agencies, including other members on the management teams. Handles both confidential and non-routine information.
Performs general administrative duties related to financial records and documents, travel and other reimbursements for the VP/CIO and Executive Director OIT. Schedules interview agendas and reimbursements for applicants.
Develops and/or revises office procedures and works closely with VP/CIO, Executive Director and Information Security Officer to update IT policies and procedures.

Education Level College coursework completed - graduation not required
Field of Study
Business Administration or related field.
Years of Experience 5
Area of Experience
Experience in administrative support services. 
Requirements for Additional Job Levels

Education Level
Field of Study
Years of Experience
Area of Experience
Requirements for Additional Job Levels

Minimum Skills and Abilities
Knowledge of general office practices, University policies, and procedures. 
Minimum Technology Skills
Minimum License and Certifications

Desired Qualifications
  • Experience in a University setting, working with an executive leader
  • Bachelor’s in Business Administration, English, Communications or Marketing
  • Strong people skills

Salary Grade 34
Salary Range $45,100 - $75,100
Job Category Office/Administrative Support
Working Hours if Non-Traditional
City position is located in: Auburn
State position is located: Alabama
List any hazardous conditions or physical demands required by this position
Posting Date 12/16/2021
Closing Date 01/11/2022
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings https://www.auemployment.com/postings/26275

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