Executive Assistant

The Department of Pathology at the University of Virginia School of Medicine, seeks a Senior Administrative Assistant. The Senior Administrative assistant provides clerical and administrative support for a single person, a group of people, an office, or a program. This position will provide in-person support the Chair of Plastic Surgery. They are responsible for the same duties as an Intermediate Administrative Assistant, however, they operate with additional authority, independence, or level of complexity. They work under the general direction of a supervisor, and have a demonstrated capacity to work independently as well as the ability to make decisions based on standard operating procedures and policies, or per the guidance of leadership. They may have latitude to set procedures to accomplish work tasks, establish office procedures, and ensure implementation. Senior Administrative Assistants may lead, train, and serve as subject matter experts to other administrative support staff. May supervise students and other support staff.

Duties include:

• Provide advanced, administrative coordination to support office operations and special projects.

• Manage executive calendar.

• Arrange business travel, coordinate meetings, and correspond with faculty candidates.

• Arrange business travel, coordinate meetings, and support agenda management and expense tracking.

• Compile data for preparation and editing for senior leaders.

• Review and answer correspondence, screen callers and visitors, and handle confidential matters.

• Manage electronic files and produce reports.

• Serve as the point of contact for facility, equipment, or service calls.

• Organize meetings and materials for special events.

• In addition to the above job responsibilities, other duties may be assigned.

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This position is located in Charlottesville, VA.

This position is a restricted position and is dependent upon project need, availability of funding and performance.  This is an Non-Exempt level, benefited position.  For more information on the benefits at UVA, visit hr.virginia.edu/benefits . 

  The University will perform background checks on all new hires prior to employment.  A completed pre-employment health screen is required for this position prior to employment. 

MINIMUM REQUIREMENTS
Education: High School diploma. Bachelor's may substitute experience.
Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience.
Licensure: None

To Apply:

Please visit UVA job board: https://uva.wd1.myworkdayjobs.com/UVAJobs and search for R0058331. Complete an application online with the following documents:

• CV

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission.  Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey.  A total of five references will be requested via Skill Survey during the final phase of the interview process.

For questions about the application process, please contact Eric Allen, Academic Recruiter at [email protected] .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/

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PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.