Executive Assistant

University of North Carolina Wilmington, United States

Updated: 3 months ago
Location: Wilmington, NORTH CAROLINA
Deadline: 24 Jan 2024

Posting Details
Posting Details


​Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.
Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.
As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.
We also offer an abundance of training and development programs through our Dare to Learn Academy ,and the employee assistance program , many of which are offered free of charge.
Recruitment Range $39,236 - $46,800
Vacancy Number S02331
Position Title Executive Assistant
Working Title Executive Assistant
Competency Level Contributing
Home Department CHHS - Dean's Office - 31500
Primary Purpose of Organizational Unit
The College of Health and Human Services (CHHS) is an interdisciplinary and integrated academic unit that includes three professional schools: the School of Nursing, the School of Social Work, and the School of Health and Applied Human Sciences. The CHHS has a permanent operating budget of approximately $22M, over 200 permanent employees, and over 4,600 students.
This position reports to the Assistant Dean for Administration and Resource Management and is part of the CHHS Business Core Services Team (BCST). The BCST provides financial, budgetary, personnel, events, facilities, systems training and support, and reporting services to all CHHS units.
College College of Health and Human Services - 315 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace Main UNCW Campus
Brief Summary of Work for this Position
This position provides support to the Assistant Dean for Administration and Resource Management and the CHHS Business Core Service Team; leads select hiring processes, supports other employment administrations, and provides backup to all employment processes and other CHHS administrative support staff as needed. Specific responsibilities include, but are not limited to:
  • Hiring processes for Undergraduate students, Graduate students, Temporary SHRA (staff) and EHRA Non-faculty employees
  • Maintaining and updating CHHS organizational charts
  • Tracking, championing, and ensuring compliance for matters related to non-faculty employee evaluations and talent development plans
  • Scheduling meetings and managing calendars
  • Attending meetings and recording minutes
  • Arranging travel including approvals and reimbursements
  • Submitting expenditures and reimbursement requests
  • Managing electronic storage and maintaining organizational structure of electronic files
  • Maintaining documents, manuals, and procedures
  • Assisting with preparation of reports
  • Providing backup to other CHHS administrative support staff and assisting as needed due to peak periods of activities, special projects and initiatives, and personnel shortages
  • Leave Keeper for the college
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
  • Graduation from a four-year college or university
  • Strong customer service and relationship building skills
  • Excellent verbal and written communication skills
  • Ability to juggle multiple, complex projects
  • Experience with hiring processes
Required Certifications or licensure
n/a
FTE 1.0 (40 hours per week)
Months Per Year 12 Months
Work Days Monday - Friday
Work Hours 8:00 AM - 5:00 PM
Type of Position Permanent
Anticipated Ending Date if Time-Limited
Position Number 8171
Job Posting Date 01/09/2024
Posting Close Date 01/24/2024
Number of Openings Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
EEO Statement
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting https://jobs.uncw.edu/postings/30945

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