Executive Assistant

University of North Carolina at Chapel Hill, United States

Updated: 2 months ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 16 Feb 2024

Posting Information
Posting Information


Department Ath Administration-270100
Career Area Athletics
Is this an internal only recruitment? No
Posting Open Date 02/05/2024
Application Deadline 02/16/2024
Position Type Permanent Staff (SHRA)
Position Title Executive Assistant - Advanced
Salary Grade Equivalent GN12
Working Title Executive Assistant
Position Number 00051052
Vacancy ID P018659
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday – Friday 8AM – 5PM
Occasional evening and weekend work required.
Some travel may be requried.
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $53,838 - $71,976
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The Department of Athletics exists to provide educational and athletic opportunities to young men and women, to provide an environment for student-athletes to learn, advance and excel both academically and athletically, and to serve the interests of the University by complimenting and enhancing its diversity and quality of life. Through its athletic programs, the University seeks to unite alumni, faculty, administration and students in a common shared experience. The governing unit within the Department of Athletics is the Director’s Office, which is the administrative office and clearinghouse for the entire Department of Athletics, and promotes the department’s guiding principle of educating and inspiring through athletics. This unit provides support to administrators, coaches, staff members and student-athletes in order to provide and promote a premier intercollegiate athletic program for The University of North Carolina at Chapel Hill. The Department of Athletics is a highly visible public relations arm of The University of North Carolina at Chapel Hill, with statewide, national and international recognition.
Position Summary
The Executive Assistant to the Director of Athletics oversees the daily operation of the Director’s office. This includes proactively maintaining and updating the Director’s calendar and schedule with the authority to prioritize, coordinate the Director’s travel and budget, responding to the public via the phone and email, planning and coordinating hospitality at various games and events, and maintaining the Director’s ticket lists and distribution. This position also works closely with the department’s Executive Team and handles highly confidential and time-sensitive information. Must demonstrate time management and ability to meet deadlines; verbal and written communication skills; effective organizational skills and ability to multitask; problem-solving and decision making; proactivity and self-direction and effective interpersonal skills.
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Experience that demonstrates the ability to prioritize and negotiate manager’s needs regarding meetings, timeframes, and deadlines. Experience that exhibits an awareness of internal and external constituents and organizations through which commitments must be coordinated. Ability to prevent/anticipate scheduling conflicts and resolve conflicts competing with Director’s schedule and/or priorities. Ability to manage highly sensitive, confidential, and time-sensitive information. Requires initiative, critical thinking, and independent decision-making skills.
Preferred Qualifications, Competencies, and Experience
Ability to understand, with full awareness, the mission, goals, policies, procedures, laws, rules, and regulations pertaining to the University, the Athletic Department, the ACC, and NCAA.
Required Licenses/Certifications
Valid NC Diver’s License
Special Physical/Mental Requirements
Must be able to manage a fast-paced, high volume environment. Attention to detail essential. May be required to navigate stairs. May be required to lift/move 25 lbs. Night, evening and weekend work as required. Travel may be required.
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements Night work occasionally, Overtime occasionally, Valid NC Driver’s License, Weekend work occasionally
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/274135

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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