Executive Assistant

University of North Carolina at Chapel Hill, United States

Updated: 12 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 19 Apr 2024

Posting Information
Posting Information


Department Maternal and Child Health-464501
Career Area Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date 04/04/2024
Application Deadline 04/19/2024
Position Type Permanent Staff (SHRA)
Position Title Executive Assistant - Journey
Salary Grade Equivalent GN10
Working Title Executive Assistant
Position Number 20062541
Vacancy ID P018906
Full-time/Part-time Permanent/Time-Limited Full-Time Time-Limited
If time-limited, estimated duration of appointment 3 Years
Hours per week 40
Work Schedule
Monday – Friday, 8 am – 5 pm
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $57,935- $65,000
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
Founded in 1950, our Department of Maternal and Child Health is one of the world’s leading academic departments for research, teaching and practice within the UNC Gillings School of Global Public Health. We are dedicated to improving the health of women, children and families – domestically and globally. Our teaching program provides students with broad exposure to maternal and child health population needs and priorities, as well as with the skills to become leaders of tomorrow. Currently the department has 31 faculty members, 20 of whom have primary appointments in Maternal and Child Health (MCH). Complementing these faculty are four emeritus members, and more than 65 adjunct faculty, many of whom hold leadership positions in MCH research and practice settings. Given the interdisciplinary nature of our department, faculty and staff research interests and activities span the full array of issues and areas of focus for the maternal and child health population. Our initiatives are designed to create new knowledge and directly improve the health of this population.
Position Summary
THIS IS A TIME LIMITED POSITION
The Executive Assistant (EA) reports directly to the Chair of the Department of Maternal and Child Health. The position provides individual executive support to the chair, and manages the administrative operations of the office of the chair, as delegated by the chair and department manager, including but not limited to overseeing department level internal and external communications, scheduling, meetings, events, and awards.
The EA will be involved in extensive high-level public contact that requires a keen awareness of protocol and cultural sensitivity. He/she must analyze, prioritize and track multiple complex schedules, confidential information, and multiple projects with attention to efficient facilitation of workflow, timeliness, accuracy and high-quality work in a fast-paced environment.
Responsibilities include planning and management of local and international meetings, calls, events, travel; internal and external communications, including regular updating of the website; and analysis and development of correspondence, reports, manuscripts. The EA will evaluate requests and respond on behalf of the Department Chair, serving as liaison with other agencies and stakeholders. He/she will anticipate, negotiate, and initiate actions for problem-solving, as well as research and synthesize information to facilitate decision-making for the Department Chair.
The EA will maintain collaborations with high-level individuals and officers in the University and multiple domestic and international agencies with whom the department collaborates.
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Experience required:
- Individual with professional demeanor who employs appropriate protocol and cultural sensitivity in high-level interactions with national and international stakeholders, as well as with University officers.
- Demonstrated strong commitment to quality.
- Demonstrated ability to analyze and interpret policies and guidelines, as well as detailed knowledge of administrative office work processes.
- Ability to work in teams and to maintain effective professional relationships.
- Ability to work independently, manage a variety of tasks, follow-up on assignments, and take initiative on projects (time and project management proficiency).
- Flexibility to work across disciplines.
- Excellent oral and written communication skills.
- Skillful in organizing, planning and managing administrative activities.
- Demonstrated knowledgeable and proficiency of software programs, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook, as well as Adobe Pro and WordPress (or similar).
Preferred Qualifications, Competencies, and Experience
Preferred Qualifications:
- Ability to maintain substantive knowledge of field, scope and diversity of Collaborating Center programs, activities and personnel to facilitate daily operations.
- Ability to develop and maintain global relationships with external agencies, international organizations, prominent foundations, educational institutions and the private sector.
- Familiarity with University systems, offices and practices is highly preferred.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/277787

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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