Executive Assistant

University of North Carolina at Chapel Hill, United States

Updated: 8 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 16 May 2024

Posting Information
Posting Information


Department University Counsel-200400
Career Area Academic Administration
Is this an internal only recruitment? No
Posting Open Date 05/10/2024
Application Deadline 05/16/2024
Position Type Permanent Staff (SHRA)
Position Title Executive Assistant - Advanced
Salary Grade Equivalent GN12
Working Title Executive Assistant
Position Number 20010643
Vacancy ID P019066
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday through Friday 8am to 5pm. 
40 hour per week.
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $65,000 - $75,000
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The Office of University Counsel represents the University and provides legal advice and counsel to the Board of Trustees, the Chancellor, the administration, faculty, and staff on legal matters affecting the institution. We engage with the University on a broad range of initiatives, issues, policy matters, and program implementation.
Position Summary
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. Onsite parking available to Office of University Counsel employees at no charge.
The Office of University Counsel represents the University and provides legal advice and counsel to the Board of Trustees, the Chancellor, the administration, faculty, and staff on legal matters affecting the institution. We engage with the University on a broad range of initiatives, issues, policy matters, and program implementation. 
This position primarily supports the Vice Chancellor for the Office of University Counsel and an additional 3-4 attorneys as a member of a collaborative and supportive team of administrative staff serving the entire department. It also serves as support for other administrative staff when necessary, and can provide a full range of executive support services for other attorneys within the unit. 
Reporting to the Director of Legal Operations and Strategy, this professional is an initial point of contact for telephone calls, greeting, referring, and assisting visitors and staff with essential office functions. They manage calendar scheduling, mail, correspondence, document review, filings, purchasing and requisition of supplies and services for the office, attorney registrations, conferences, renewals, travel, and event planning. With supervision, they manage financial transactions, including tracking p-card purchases, submitting receipts, creating vouchers, and maintaining vendor contract relations. Along with other key employees, this individual will support the office in communication with the building owner as to service, deliveries, pick-ups, parking, and general notifications to tenants.
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Excellent written and verbal communication skills.
Proficiency with software applications including all Microsoft Office 365, Teams, and Sharepoint. 
Preferred Qualifications, Competencies, and Experience
Professional experience in a higher education or law firm setting.
Experience with ConnectCarolina, BuyCarolina, and Concur Travel.
Three or more years of relevant experience working in an office setting. 
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/280293

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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