Executive Assistant

Campus Health (CH) is a multi-specialty ambulatory college health clinic providing quality, and affordable health care for eligible students and spouses. Annually, CH has more than 80,000 patient encounters, which includes Primary Care and Women’s Health as well as specialty clinics in sports medicine, orthopedics, gynecology, physical therapy, counseling and psychological services, travel clinic and allergy clinic. Weekend acute care is provided from 8-5 PM. On site ancillary services include pharmacy, OTC pharmacy, Student Stores pharmacy, medical laboratory, and radiology.

Campus Health has been continuously accredited since 1986 by the Joint Commission of Accreditation of Health Care Organizations. All personnel are trained in the concepts and principles of Performance Improvement and serve as team members and leaders in shaping and defining the organization as it strives to provide quality and safe care.

Campus Health collaborates with Student Wellness and Campus Recreation and other Student Affairs partners to provide education and outreach to assist in keeping the campus population healthy.

Education and research comprise another important function of CH. CH provides clinical rotations and practicums for students in the School of Education, Medicine, Nursing, Pharmacy, Social Work and Public Health, Department of Medical Technology, Physical Therapy, Occupational Health and Radiology. In addition, CH serves as a research site for a number of faculty and graduate student grants and contracts, where CH staff participates with the principal investigators across a variety of medical specialties.

Under the guidance of the Director for Campus Health Services, this position assumes responsibility for the secretarial needs of the Executive Director and the other key personnel in Administration, which includes the Director of Clinical Medicine, Director of Nursing, Director of Finance and Support Services, Director of Pharmacy and Professional Services and Medical Director. The needs for this department include but are not limited to: producing and analyzing reports, processing academic interventions, recording minutes for administrative meetings, editing/proofreading with editorial assistance, composing confidential correspondence, maintaining administrative filing system including contracts, assisting with Performance Improvement (PI) functions and compliance to accreditation standards, and processing policies and procedures. Additional responsibilities include public relations and public contact in person, by telephone and by electronic communication methods, setting of appointments, arranging schedules, screening phone calls and processing correspondence. This position functions with the flexibility necessary to accommodate multiple managers within the organization. The Assistant to the Director position functions independently and through coordination, planning, prioritizing, and communication, is able to expand and accept additional responsibilities as necessary. Advanced oral and written communication skills are essential due to the high volume of public relations and public contact involved. In keeping with the CHS mission of availability to the student population and community a direct email address is available through the office of the AVC to answer questions, problem solve, advise, refer, and channel questions to the proper resource. This position serves as a central resource for CHS employees as well. This position serves as a member of the Campus Health Advisory Board. Manages annual Campus Health and CAPS Retreat in addition to other Staff Enrichment annual events. This position is responsible for the scheduling of all meeting rooms.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

* Strong organizational and management skills.
* Demonstrated multi-tasking and time management skills.
* Excellent written and oral communication skills.
* Ability to exercise judgment and discretion in problem solving and demonstrated ability to manage projects and processes.

* Previous experience in higher education setting working directly with students.
* Previous experience working with common office management software (Outlook, PowerPoint, Adobe, Excel, etc.)

Not Applicable.