Executive Assistant to the Vice Provost for Research

Details

Posted: 10-Apr-24

Location: Boston, Massachusetts

Salary: Open

Categories:

Staff/Administrative

Internal Number: 20380

Overview

The Office of the Vice Provost of Research (OVPR) at Tufts University provides the key services necessary to deliver exceptional results in research. The OVPR strives to provide high quality services to faculty and staff and to increase the funding available to support research and scholarship, all the while protecting the University’s interests and ensuring that Tufts is compliant with all relevant laws and regulations.

This position sits on the Business Operations team within the OVPR’s Administrative Core. This team coordinates and manages a matrix of operational services to augment the office’s support of research and scholarship. Business Operations has several core activities, with this role focused specifically on providing executive-level administrative support to the Vice Provost (VP) for Research (Bernard Arulanandam) and will provide support to other members of the team, as requested.

 

What You'll Do
The Executive Assistant to the Vice Provost for Research reports to the Director of Strategic Initiatives & Operations in the OVPR. They will be a member of the OVPR’s Administrative Core with primary responsibility for providing executive support to the work of the Vice Provost (VP), by carrying out complex executive administrative duties.
Responsibilities include:

• Manages and prioritizes a high volume of meeting requests on a very complicated, executive-level calendar (including multiple overlapping requests)
• Assists the VP in managing and prioritizing communications with internal and external constituencies

• Prepares agendas and other materials (some confidential) for meetings

• Composes, edits, and proofreads correspondence, reports, and other communications

• Participates in, leads and manages assigned special projects for OVPR, as required

• Organizes and plans logistics of meetings, retreats, and other larger events, including worldwide travel arrangements; monitors travel budget, and reconciles VP's travel card 

• Carries out other duties, as assigned

What We're Looking For
Basic Requirements:

• Knowledge and experience typically acquired through the completion of an Associate’s Degree or equivalent
• 3+ years of related professional experience
• Superior written and oral communications skills
• Ability to work with confidential information and data

Preferred Qualifications:

• Bachelor’s Degree
• Experience in a not-for-profit or university setting
• Flexibility to work some hours outside of typical working day

 
Pay Range
Minimum $31.90, Midpoint $37.95, Maximum $44.00
 
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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About Tufts University
This is Tufts. Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway). Our employees light the way. Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world. At Tufts, the work you do matters. So do you. Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most. We’re all in on creating an anti-racist culture of belonging. Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world. An innovative university needs resourceful people who make things happen. Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply. See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at [email protected]. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/
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