Executive Assistant to the Vice President, Student Success & Student Life

This position is 100% on campus

Hourly Rate: $25.48/hr. or higher, commensurate with experience and/or education 

JOB SUMMARY
The Executive Assistant provides administrative and operational support to an Executive Office. The Executive Assistant provides advanced support on highly confidential and sensitive matters and performs a wide range of administrative duties.

DUTIES

• Provides administrative support to the Vice President for Student Success and Student Life
• Answers and responds to phone calls in a polite and professional manner
• Screens incoming correspondence and determines appropriate actions to take
• Maintains comprehensive, organized, and accurate records
• Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals
• Generates weekly and monthly giving reports
• Writes and edits emails, drafts memos, prepares preliminary drafts of communications and presentations to include proofreading.
• Manages the VP

MARGINAL DUTIES 

• Performs all other duties as assigned

SUPERVISORY RESPONSIBILITIES 

Direct Reports:

• Supervises student workers 

Delegation of Work: 

• Regularly assigns work to subordinate(s)

Supervision Given: 

• Supervises the work of student and/or temporary employees

KNOWLEDGE, SKILLS, AND ABILITIES 

Knowledge:

• Comprehensive knowledge of general office administrative tasks and procedures

Skills: 

• Strong analytical and problem-solving skills
• Excellent interpersonal skills
• Excellent communication skills, verbal and written

Abilities: 

• Ability to work with confidential or sensitive information
• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS 

Primary Work Location: 

• Works in an office environment 

Physical Demands:

• Work is usually performed in a typical, comfortable interior work environment that does not subject the employee to any unpleasant elements
• May occasionally be required to work in inclement weather conditions
• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
• Must be able to move up to 101bs

  EEO/AA

Required Education: 

• Bachelor's degree

Required Experience: 

• Minimum of three (3) years of related job experience

 License/Certification:

• Must maintain a valid, current driver's license

PREFERRED QUALIFICATIONS 

• Experience working in higher education

About University of Houston Downtown

Celebrating its 50th anniversary in 2024, the University of Houston-Downtown (UHD) is the second-largest university in Houston and has served the educational needs of the nation’s fourth-largest city since 1974. As one of four distinct public universities in the University of Houston System, UHD is a comprehensive, four-year university led by President Loren J. Blanchard. Annually, UHD educates approximately 14,000 students, boasts more than 66,000 alumni, and offers 45 bachelor’s degrees, 12 master’s degrees, and 19 online programs within four colleges: Marilyn Davies College of Business, College of Humanities and Social Sciences, College of Public Service, and College of Sciences and Technology. UHD has one of the lowest tuition rates in Texas.

U.S. News and World Report ranked UHD among the nation’s Best Online Bachelor’s Programs for Applied Administration and Best Online Master’s Programs in Criminal Justice, as well as a Top Performer in Social Mobility. The Wall Street Journal/College Pulse ranked UHD one of the best colleges in the U.S. for its 2024 rankings, with notable distinctions:  No. 1 for diversity (tied) and No. 3 for student experience. TheStockWatcher.com called UHD a “notable institution providing high-quality online MBA programs. … UHD ensures that its graduates are well-prepared to succeed in their chosen career paths.”

UHD is one of the four distinct and separate components of the University of Houston System, which also includes the University of Houston, University of Houston-Clear Lake, and University of Houston-Victoria. Instructional Sites operated by UHD are University of Houston-Downtown Northwest, University of Houston-Downtown at Lone Star College Kingwood, and University of Houston-Downtown at Lone Star College CyFair.

The University is designated as a Hispanic-Serving Institution, a Minority-Serving Institution, and a Military Friendly School. For more information on the University of Houston-Downtown, visit uhd.edu.

The University of Houston - Downtown is an Equal Opportunity/Affirmative Action institution and recognizes protected classes of race, color, sex (including pregnancy), genetic information, religion, age (40 and above), national origin, disability, veteran status, sexual orientation, gender identity or status, and gender expression as required by federal law. Veterans and persons with disabilities are encouraged to apply.