Executive Assistant to the Vice President of Advancement - Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Executive Assistant to the Vice President of Advancement - Georgetown University  

Job Overview

The Executive Assistant (EA) to the Vice President of Advancement reports to and assists the Chief of Staff (COS) in managing the day-to-day functions of the Office of the Vice President of Advancement, including managing the schedule, overseeing inbound communications, executing special projects, and ensuring materials are prepared in advance of meetings. As well, they are responsible for the logistics support and execution of Office of Advancement (OA) initiatives, including but not limited to the huddles, community-building events, and strategy task forces.

Often the first point of contact for internal and external stakeholders working with the Vice President of Advancement (VP), the EA coordinates, tracks and manages to completion work and processes that involve the VP and their office, many of which are confidential in nature and involve senior members of the University community, both internal and external.

In concert with and at the direction of the COS, the EA facilitates and accelerates the work of the VP, interacts with senior leadership of the University, and builds and strengthens ties with other departments within the University. They review incoming correspondence and determine the course of action in response to inbound requests - which often requires coordinating complex schedules, ensuring that the VP’s priorities are appropriately reflected, and applying a working knowledge of the substance of the VP’s meetings.

Responsibilities include but are not limited to:

• Manage the schedules of the VP and the COS, oversee inbound communications, execute special projects, and ensure materials are prepared in advance of meetings
• Provide logistical support and execution of VP office meetings, leadership meetings, office-wide meetings and retreats, and annual business planning and reporting
• Oversee the VP’s deployment - for example, scheduling, travel logistics, itineraries, and briefings
• Engage in internal strategic discussions related to OA and campaign priorities, as well as highly sensitive philanthropic, organizational, or personnel matters
• Manage deployment and travel
• Handle all contracting, expenses, and payment processes for the VP’s office in conjunction with external vendors and the main campus contracts office; and maintain financial records for the VP’s office
• Schedule the VP, manage certain VP correspondence, and collaborate with senior leadership, faculty, students, and key university constituents
• Support and track the implementation of strategy; and communicate the progress of key initiatives
• Perform research and writing tasks; and generate and/or edit internal and external documents
• Serve as a primary knowledge source for answering questions from OA staff regarding a variety of topics

Work Interactions

The Executive Assistant is a trusted resource regarding matters related to the VP’s Office and to OA overall. They collaborate with senior leaders, managers, and employees throughout OA and the University; and interact with multiple stakeholders, including but not limited to:

• OA managers and employees
• OA leadership
• Office of the President
• Office of the Provost
• University Counsel’s Office
• University Deans and their offices
• Financial Affairs
• Office of the Chief Operating Officer and Chief Financial Officer

Requirements and Qualifications

• Bachelor’s degree or at least five years of relevant work experience
• At least 2 years of related professional experience
• Demonstrable relationship-building skills (both internally and externally)
• Strong organization skills and strong attention to detail
• Strong oral and written communication skills
• Mission-driven and service orientation
• Ability to work in a fast-paced, high-volume, and ambiguous environment
• Ability to organize and prioritize time in the face of competing priorities
• Proven professional composure, discretion, judgment, and ability to judiciously manage sensitive and confidential information carefully.
• Strong facilitation/presentation skills
• Proven experience working independently and collaboratively with a team
• Demonstrable project management experience
• Proficiency with MS Office, Google Suite

Work Mode: Hybrid Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found at Mode of Work Designation .

Georgetown University’s Office of Advancement is committed to a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our colleagues and the Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission.

We invite you to learn more about the Office of Advancement, our Jesuit values, and our commitment to diversity, equity, and inclusion here .

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here  for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected] .

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer  fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .