Executive Assistant to the State Forester/HR Assistant

Colorado State University, United States

Updated: almost 2 years ago

Location: Fort Collins, COLORADO

Deadline: 31 May 2022

Posting Details
Posting Detail Information

Working Title	Executive Assistant to the State Forester/HR Assistant
Position Location	Fort Collins, CO
Research Professional Position	No
Posting Number	202200674AP
Position Type	Admin Professional/ Research Professional
Classification Title	Technical/Support III
Number of Vacancies	1
Work Hours/Week	40
Proposed Annual Salary Range	$48,000 – $55,000 annually
Employee Benefits	Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on	05/31/2022
Description of Work Unit	The Colorado State Forest Service (CSFS) is an agency of Colorado State University (CSU), Colorado’s land grant institution of higher education, and is housed, organizationally, in the Warner College of Natural Resources. The CSFS also staffs the Division of Forestry for the Colorado Department of Natural Resources. The CSFS has 17 field units throughout the state, with a State Office located in Fort Collins on one of the foothills campuses of CSU.
Position Summary	The Assistant to the State Forester/HR Assistant is an executive-level support position that will work directly for the State Forester/Director of the Colorado State Forest Service to manage high-level administrative functions. This position must exercise excellent judgement and discretion, have outstanding communication and critical thinking skills, and excel at coordinating complex tasks. This position will communicate regularly with a wide-variety of constituents and requires a high level of professionalism in all interactions.
Required Job Qualifications	Bachelor’s degree plus 2 years experience supporting an executive-level position, OR a High School Diploma (or GED) plus 6 years work experience as a high-level assistant to an Officer/Administrator of a University. The successful candidate must be legally authorized to work in the United States before the employment start date; Colorado State Forest Service will not sponsor a visa for this position.
Preferred Job Qualifications	Bachelor’s degree in Business or related field 4 or more years of experience working directly for an executive-level position Exceptional organizational abilities The ability to manage a complex calendar and travel schedule Strong ability in understanding the importance of cultivating and maintaining relationships with external constituency groups Strong communication skills, both written and oral and the ability to maintain positive relationships Excellent ability to promote a culture of support to administrators and staff Problem-solving and analytical skills Ability to handle multiple tasks, to prioritize tasks and respond effectively to last minute requests Strong ability to exercise considerable initiative, independent judgment and discretion Advanced knowledge of MS Word, Excel, and Outlook
Diversity Statement	Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.

Essential Duties

Job Duty Category	Administrative Support for State Forester
Duty/Responsibility	· Screen and direct the State Forester’s mail, email, voicemail, appointments, and communications, including from CSU leadership offices · Collects paper and electronic forms for State Forester signature, and processes for completion and return of form to appropriate party · Make independent judgements on appropriate response to correspondence, and respond when deemed appropriate · Draft correspondence for State Forester as requested, edit as necessary. · Plan and organize the State Forester’s commitments, including scheduling appointments and making travel arrangements · Facilitate the State Forester’s preparation for meetings, plan and implement meetings called by the State Forester · Research, organize, and produce materials for the State Forester’s meetings · Coordinate with the CSFS Associate Director of Communications to generate external communications for the State Forester · Maintain confidentiality and discretion regarding the State Forester’s correspondence and activities · Provide appropriate follow-up to ensure completion of tasks delegated by The State Forester · Execute special projects and assignments as requested by the State Forester · Plan Colorado State Forest Service events including scheduling, organizing, ordering, sending invitations, and preparing any and all aspects needed to complete the event. · Planning and facilitation of regular/routine Leadership Team meetings
Percentage Of Time	70%

Job Duty Category	Human Resources Support
Duty/Responsibility	· Maintain and update organizational charts, routing lists and other personnel lists based on new and terminating employees; send out to the CSFS once updated. · Initiate new employee onboarding process including eID and email setup, new employee checklist disbursement, scheduling of new employee meetings/trainings, and communication with employee regarding first day logistics · Assist with annual identity wear order fulfillment, including organizing stock and shipping orders. · Coordinate purchase of retirement gifts and retirement celebrations including, working directly with venues and food vendors. · Provide backup administrative support for search process including, scheduling committee meetings and interviews, taking meeting notes, and processing applicants in the Talent Management System (TMS).
Percentage Of Time	30%

Application Details

Special Instructions to Applicants	Interested applicants must submit a cover letter that addresses how professional experiences align with the required and preferred qualifications of the position, a current resume, and the names, email addresses, and telephone numbers of three (3) professional references. This position is based in Fort Collins with the potential for occasional hybrid work arrangements, but must be available on-site as needed. A $3,000 moving allowance may be negotiated at time of hire. References will not be contacted without prior notification of candidates.
Conditions of Employment	Pre-employment Criminal Background Check (required for new hires)
Search Contact	Martha Perrotin [email protected]
EEO Statement	Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement	Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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