Executive Assistant to the Football Head Coach

Details

Posted: 09-Apr-24

Location: Los Angeles, California

Salary: Open

Categories:

Staff/Administrative

Internal Number: 1682

Special Instructions to Applicants

This is a contract, full-time position with a targeted salary range of $71,500.00 - $82,000.00/year with full health benefits and membership in the UC Retirement Plan.

Position Summary

Provide professional executive level management for the Football Head Coach ("Head Coach"). Exercise independent judgment and leadership. Supervise the flow of information, manage projects, manage the internal operations of the Head Coach's Office, facilitate communication to and from the Head Coach's Office, and perform analysis of complex issues to facilitate management of the total organization by the Coach. Organize staff meetings, information sessions, and trainings. All tasks will be completed following the policies and procedures set forth by the department, University, state, Conference, and NCAA. The position will serve as a member of the department's Senior Staff and perform other duties and events as assigned by and in conjunction with the Athletics Executive Team and Football Sport Administrator(s).

Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Ability to process and handle confidential information with discretion (Required)

Strong organizational, planning, time management and project management skills with the ability to manage multiple projects and tasks in a fast-paced and changing environment. (Required)

Demonstrated ability to perform tasks such as problem solving, decision making, learning, rational thinking, and exercising good judgment. (Required)

Strong, efficient communication skills to prepare written and verbal correspondence, forms and reports with speed and accuracy. (Required)

Ability to work independently and follow through on assignments with minimal direction making logical decisions based on department, university, state and conference policies and procedures. (Required)

Direct experience with oversight of complex budgets and ability to forecast and reconcile funds as needed. (Required)

Strong knowledge of GAAP and best practices for accounting and general business administration. (Required)

Ability to work with a variety of campus and department internal and office related systems and policies, including payroll and accounting office guidelines. (Required)

Proficiency in operating a PC, with working knowledge of Windows, Microsoft Office, the internet, Zoom, Outlook, and other e-mail software. (Required)

Demonstrated ability to perform duties with accuracy, meet deadlines, prioritize assignments and work effectively under conditions of frequent interruptions and fluctuating workload. (Required)

Knowledge of and commitment to comply with NCAA, conference and University rules and regulations. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

CANRA: The position is designated as a mandatory reporter under CANRA . The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Ability and willingness to work long and odd hours, often weekends and potentially holidays during variety of events and camps/clinics. (Required)

10% May be required to travel for team activites; including all home and away games.

Schedule
Variable
Union/Policy Covered
99-Policy Covered
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Officer%203%20(41068344)

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About University of California Los Angeles
Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
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