Executive Assistant to the Executive Assistant to the Chancellor and Director of Strategic Initiatives & Legislative Liaison

East Carolina University, United States

Updated: 18 days ago
Location: Greenville, SOUTH CAROLINA
Deadline: 10 Apr 2024

Position Details
Position Information


Job Title Executive Assistant to the Executive Assistant to the Chancellor and Director of Strategic Initiatives & Legislative Liaison
Position Number 900093
Vacancy Open to ECU Employees
Time-Limited No
Department Homepage https://chancellor.ecu.edu
Advertising Department CHANCELLOR'S OFFICE
Division Chancellor
Classification Title 10433 Executive Assistant
Competency Level 2 - Journey
Working Title Executive Assistant to the Executive Assistant to the Chancellor and Director of Strategic Initiatives & Legislative Liaison
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $37,306 - $71,454
Anticipated Hiring Range $37,306 - $55,998
Salary Grade Equivalency GN10
Work Schedule Monday-Friday
Work Hours 8:00 a.m. - 5:00 p.m.
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The Chancellor’s Office provides the vision, leadership, and support to maximize the opportunities before East Carolina University.
Job Duties
The Executive Assistant to the Chancellor’s Office supports and assists the Executive Assistant to the Chancellor and the Director of Strategic Initiatives and Legislative Liaison (Director) in the daily operations of the office, serving as a liaison with internal and external constituents, responding to and performing duties as assigned. This position involves significant contact with the public, both internal and external constituents, on a constant basis throughout the workday which, therefore necessitates that the selected candidate be a professional at all times in order to gain and maintain respect of the Chancellor’s Office. This position handles confidential and time-sensitive materials and communications. Responsibilities include answering all phone calls, greet all visitors, provide guidance and directions to visitors as needed, redirects individuals to the responsible official or appropriate unit, and takes note of and forwards messages as appropriate. Constituents include university administrators, faculty, staff, students, and alumni; parents of students; members of the Board of Governors and Board of Trustees; officials from the UNC System Office; state legislators and other public figures. Must have a thorough knowledge of the university’s organizational structure, of individuals in key positions, and the purpose and function of various offices in order to carry out his/her duties of providing information to individuals. This position triages all formal institutional complaints and once the complaint is handled enters the complaint in the Maxient System. Provides administrative support to the Director including managing the Director’s calendar, schedules events and meetings with multiple participants and with internal and external constituencies such as local, state, regional, and national groups, and attends planning team meetings with the Director and collaborates with the Chief of Staff’s office to coordinate campus visits by the NC Legislature, Governor’s Office, Congressional Delegation, UNC System Office and other local government constituencies. Composes letters and memoranda, agendas, and other documents as requested by the Chancellor, Executive Assistant to the Chancellor, and the Director. Schedules and processes travel for the Chancellor, Chancellor’s spouse, and the Director. Serves as the SuperAdmin for annual leave for the Chancellor’s direct reports and those requiring the Chief of Staff’s approval. Schedules and maintains the Chancellor’s conference room and works with the Chancellor’s Division IT Support Analyst when technology is needed for meetings in the conference room. Works with the staff in Administration and Finance on use of fund for purchases and expenses in the Chancellor’s Office. Reconciles the Chancellor’s and Director’s Procard and processes payments and orders in PORT. Performs other administrative duties as assigned by the Executive Assistant to the Chancellor and the Director.
Minimum Education/Experience
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
Excellent written and verbal communication skills; highly organized and efficient; ability to prioritize responsibilities; ability to work well with numerous constituencies, both internal and external to the University. Ability to use good judgement and exercise discretion in both verbal and written information. Proficient in Microsoft Office Suite, Microsoft Outlook, Chrome River, and Kronos.
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 03/26/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 04/10/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/69879
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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