Executive Assistant to the Director of Athletics and Physical Education

Details

Posted: 25-Feb-24

Location: Ithaca, New York

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 3-78858

Executive Assistant to the Director of Athletics and Physical Education

About the College, School, or Department

Student and Campus Life (SCL) inspires transformation in all Cornell students on their journey of individual, academic and personal evolution. Our division is comprised of leading student affairs experts who support our campus on pressing student life matters including public service, health, wellness, social justice, residential living, food services, sports, recreation, career services, and student activities and organizations including sorority and fraternity life.

Cornell University is an NCAA Division I institution and a member of the Ivy League. The university fields teams in 37 intercollegiate sports and provides a comprehensive physical education program. The university is committed to excellence in academics and athletics, gender equity and diversity in its programs, and a well-balanced, broad-based intercollegiate athletics program. Athletics and Physical Education offers a diverse program of physical and outdoor education, recreational services, intramural sports and intercollegiate athletics competition, plus Wellness programs for faculty and staff and fitness centers for the entire Cornell community.

The Opportunity

As the Executive Assistant to the Athletics Director, you will provide comprehensive support to the Director of Athletics and Physical Education, acting as a central facilitator for a wide range of activities. From managing a complex schedule to overseeing office operations, your role will be varied and impactful. You will be the "face" of the Athletics Director's office, serving as a first point of contact and interacting with various stakeholders including university leadership, faculty, staff, coaches, student-athletes, alumni, and supporters.

Key Responsibilities:

• Executive Assistant Support: You will provide comprehensive high-level support to the Director, ensuring the Director's calendar and schedule is managed efficiently, organizing and prioritizing daily activities, and leading projects. Your ability to facilitate communication, manage detailed travel plans, and coordinate department meetings and events will be crucial. You will be assigned projects, develop and coordinate agendas, and maintain excellent organization.
• Communications and Reporting Support: You will monitor and manage email communications, draft and monitor sensitive correspondence, and act as a representative of the office in addressing concerns that may be non-routine and sensitive, using excellent judgement, discretion, and tact. Your role will also involve editorial assistance and the development of reports, presentations, and other documents.
• Office Operations and Collaboration: Your exceptional customer service skills will ensure positive interactions with all university stakeholders. This will include ensuring that all individuals who make requests or express issues to the athletics director's office receive attention appropriate to the situation, which may require research, resourcefulness, patience and strong interpersonal skills. You will maintain office operations, manage expense reimbursements, coordinate and book travel plans, and uphold confidentiality with the highest ethical standards.

Success Factors:

• A proactive approach with excellent judgment, attention to detail, and the ability to handle confidential information with integrity.
• Superb organizational and time management skills, with the ability to manage multiple priorities.
• Strong and efficient communication skills (written and verbal) and a history of building effective working relationships to solve problems and achieve common goals.
• A team-oriented mindset, and a commitment to fostering an inclusive and welcoming environment for all.
• The drive to work in a dynamic and fast-paced professional office, respond to managing multiple tasks and projects, and be nimble as priorities and needs change.
• The ability to establish and reinforce boundaries, and to distinguish priorities among competing demands.

If you are an experienced and responsive executive assistant ready to make a positive impact in Cornell Athletics and Physical Education, we encourage you to apply with your resume and cover letter, outlining your related experience and detailing your interest in the role.

What We Need

All applicants must include a resume and cover letter for full consideration for this opportunity.

• Associate's degree and 4 or more years of experience in a related, fast-paced administrative setting, or an equivalent combination of education and experience.
• Exceptional judgment and organizational skills, and experience maintaining strict confidentiality.
• The ability to proactively identify and effectively address challenges, showcasing a self-starter attitude, and demonstrating a track record of independently driving projects forward.
• Ability to work under pressure, focus and prioritize when dealing with several issues at one time, and support and take direction from multiple individuals.
• Proficiency with the Google Suite of office software, including Google Docs, Sheets, Slides, and Forms, with the ability to assist coworkers in the use of these programs.
• Proficiency with Microsoft Office software, including Word, Excel, PowerPoint and Outlook, with the ability to assist coworkers in the use of these programs.
• Excellent interpersonal and communication skills. Strong writing and editing skills.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's Degree
• Executive level support experience
• Knowledge of Cornell processes and procedures
• Prior experience working in a college athletics department

Rewards and Benefits

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

University Job Title:

Administrative Asst V

Job Family:

Administration

Level:

E

Pay Rate Type:

Hourly

Pay Range:

$27.89 - $32.41

Remote Option Availability:

Fully Onsite

Company:

Endowed

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

Current Employees:

Online Submission Guidelines:

Employment Assistance:

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-02-15