Executive Assistant to the Department Head

The Executive Assistant to the Department Head will provide a wide range of administrative support for an Associate/Assistant Dean, Department Head or Senior Director. This position will maximize the effectiveness of department operations processes and communications.  You will serve as a liaison with multiple contacts internal and external to the University and facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar.  You also coordinate special projects involving independent research and work with all levels of internal management and staff. 

The Department of Statistics at Purdue University is consistently recognized as one of the top statistics programs in the country. We work to advance the frontiers of statistical sciences and data science both in theory and application. New directions in statistics are often interdisciplinary and encompass bioinformatics and genomics, computational finance, data science, differential privacy, and machine learning. The National Research Council recognizes our faculty as one of the nation's strongest. Our faculty and graduates are leaders in academia and industry who bring the strengths of the statistical sciences to the world’s toughest challenges.

Education and Experience:

• Bachelor’s degree in Communications, Business Administration, Management, or a related field
• Some experience in a senior or lead administrative support role or equivalent experience
• An equivalent combination of education and experience may also be considered

Skills Needed:

• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
• Skilled interpreting policies and procedures to proactively resolve issues
• Ability to:
  • identify problems, generate ideas for improvement, and implement or recommend solutions
  • use discretion and independent judgement to make sound decisions balancing facts, priorities, and possible outcomes
  • use discretion regarding when to involve the senior leader or Executive when to resolve issue indecently, or when to engage others
  • handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality

Additional Information:

• Purdue University will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible for Overtime)
• Retirement Eligibility:  Defined Contribution Waiting Period
• Purdue University is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days