Executive Assistant to the Deans

University of Texas at Arlington, United States

Updated: about 1 month ago
Location: Arlington, TEXAS
Deadline: ;

Position Information


Posting Number S05282P
Position Title Executive Assistant to the Deans
Department Business
Location Arlington
Job Family Executive/Administration
Position Status Full-time
Work Hours Standard
Work Schedule
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience up to $65,000.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Supports the six College of Business (CoB) Deans, works independently performing a wide range of complex and confidential administrative, clerical support duties and coordinates/supervises internal and external functions. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Includes responsibility for executive office management as appropriate.
Essential Duties and Responsibilities
  • Develops, implements, and administers college office systems, operations, and procedures. Interprets and communicates policies and processes.
  • Provides wide range of support to include: composing and editing letters, memoranda, and reports.
  • Reviews copy for the annual COB magazine. Drafts copy for publication or reports. Sends out surveys. Compiles voting tallies.
  • Uses multiple technical applications including database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications.
  • Plans, organizes, coordinates, and supervises the execution of CoB internal and external events such as: Business Week, BGS inductions, Dean’s Leadership Circle events, Faculty luncheons, and alumni and donor receptions, Staff and Faculty Meetings etc. Coordinates COB Commencement activities.
  • Responsible for creation and dissemination of monthly communication for the College of Business Advisory Board.
  • Coordinates, reviews, assesses, routes, answers and monitors follow up action on correspondence and phone calls.
  • Gathers and analyzes information required for administrative reporting.
  • Serves as principal administrative contact, liaison, and source of information with all CoB University constituents (faculty, staff, and students) and external contacts for six deans.
  • Manages complex calendars, arranges for meetings, appointments, and travel arrangements. Coordinates Deans’ events including conferences and seminars.
  • Other duties as assigned.
Required Qualifications
  • Bachelor’s Degree with three (3) years of work experience in a managerial/ Supervisory position.
Preferred Qualifications
  • Master’s degree with five (5) plus years related experience with proven office administration and customer service skills required.
Knowledge, Skills and Abilities
  • Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.
  • Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
  • Experience managing varied requirements with multiple deadlines required.
  • Experience planning and executing large events.
  • Ability to work across teams and with a variety of projects and constituencies.
  • Excellent oral and written communication skills.
  • Expertise in Microsoft Office Suite software.
Other Requirements
Working Conditions
  • Exposure to standard office conditions.
  • Repetitive use of a keyboard at a workstation, use of manual dexterity, lifting and moving.
  • May require extended work days.
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected] .


Posting Detail Information


Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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