Posting Summary
Logo | |
---|---|
Posting Number | STA00280PO24 |
Job Family | Administrative Support |
Job Function | Administrative Services |
USC Market Title | Administrative Assistant |
Link to USC Market Title | https://uscjobs.sc.edu/titles/131895 |
Job Level | A3 - Administrative/Operational Support |
Business Title (Internal Title) | Executive Assistant to the Dean for College of Education, Human Performance, and Health |
Campus | Upstate |
Work County | Spartanburg |
College/Division | USC Upstate College/Division Level |
Department | UPS School of Education |
State Pay Band | 5 |
Approved Starting Salary | $41,258 |
Advertised Salary Range | $41,258 - $48,000; Salary commensurate with education and experience. |
Location of Vacancy | USC Upstate Spartanburg, SC |
Part/Full Time | Full Time |
Hours per Week | 37.5 |
Work Schedule | Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required. |
Basis | 12 months |
Job Search Category | Administrative |
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. |
---|---|
Inclusive Excellence Statement | At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. |
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
Advertised Job Summary | Executive Assistant to the Dean for College of Education, Human Performance, and Health (CoEHPH) University of South Carolina Upstate STA00280PO24 Spartanburg, SC The Executive Assistant to the Dean for College of Education, Human Performance, and Health (CoEHPH) coordinates the daily and recurring operations of the College under the direct supervision of the Dean; maintains knowledge and applies the policies and procedures of the College; serves as primary contact of the College to students, faculty, staff, and the public. |
---|---|
Minimum Qualifications | Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency. Successful background check is required. |
Preferred Qualifications | |
Knowledge/Skills/Abilities | Apply policies, balance priorities, and work with limited supervision in the carrying out internal working procedures. Utilize software applications at a high level of efficiency and effectiveness (PeopleSoft, PeopleAdmin, Banner, Microsoft Office Suite, Adobe Acrobat/Adobe Reader); plan and prioritize tasks on multiple schedules and calendars; locate and utilize resources independently and proactively. Maintain confidentiality and interact in a positive manner with students, faculty, other University departments, and the public. Possess a high level of organization, attention to detail, and regular attendance. |
Job Duties
Job Duty | Primary Administrative Support of the Dean and College: Executes extensive duties associated with the administration and management of the Dean’s office requiring high levels of organization, discretion, and personal responsibility with little or no supervision; handles sensitive faculty, staff, and student issues professionally and maintains accurate records of all interactions: coordinates a variety of programs, partnerships, and events for the Dean’s office; manages phone and electronic communications on behalf of the Dean and College and maintains positive relationships with both internal and external stakeholders. Leads on matters of compliance with University procedures and processes; coordinates various committees and meetings for the Dean. Calls for College meeting agenda items and documents College meeting minutes; monitors facilities for needs and manages requests related to repairs and materials. Maintains the Dean’s Outlook calendar and meeting schedule efficiently. |
---|---|
Essential Function | Yes |
Percentage of Time | 40 |
Job Duty | With the Dean, manages the College’s budget and acts as liaison between the College and the Academic Affairs Budget Manager; holds a University purchasing card, serves as p-card liaison for the College and complies with all policies and procedures; plans and manages travel arrangements and reimbursements with the Dean and guests of the college. Provides administrative support for College-level grants. |
---|---|
Essential Function | Yes |
Percentage of Time | 20 |
Job Duty | Acts as liaison between the College and the Academic Affairs HR Coordinator on processes related to hiring and search, faculty records, and annual reviews and evaluations. Prepares and manages hiring and pay processes, including payment of University Supervisor invoices; maintains personnel files for the College. |
---|---|
Essential Function | Yes |
Percentage of Time | 25 |
Job Duty | Provides support to administrative staff in the College with training/orientation; provides back-up support with administrative duties for other departments/divisions/centers in the College as needed. Assists the Dean with special projects and events, reporting, and data collection. Hires, Onboards, and Supervises student worker for the CoEHPH Maker Space and Presentation Rooms on tasks related to equipment, supplies, scheduling, and faculty and student usage. |
---|---|
Essential Function | Yes |
Percentage of Time | 5 |
Job Duty | Other duties as assigned by the Dean. |
---|---|
Essential Function | Yes |
Percentage of Time | 10 |
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No |
---|---|
Hazardous weather category | Non-Essential |
Posting Detail Information
Number of Vacancies | 1 |
---|---|
Desired Start Date | |
Job Open Date | 04/01/2024 |
Job Close Date | |
Open Until Filled | Yes |
Special Instructions to Applicant | The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application. USC Upstate offers a valuable benefits package including but not limited to:
|
Quicklink for Posting | https://uscjobs.sc.edu/postings/166349 |
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |
Similar Positions
-
Student Recruitment Officer Vancouver, Fairleigh Dickinson University, United States, about 14 hours ago
Posting Details Posting Details (Default Section) Job Title: Student Recruitment Officer- Vancouver Campus: Vancouver, British Columbia Canada Department: Campus Executive Office-Vancouver Hiring ...
-
Director, Cuimc Faculty Programs And Services , Columbia University, United States, about 6 hours ago
Job Type: Officer of Administration Regular/Temporary: Regular Hours Per Week: 35 Standard Work Schedule: Mon-Fri Salary Range: $117,000 - $142,800 The salary of the finalist selected for this rol...
-
Technician B , Columbia University, United States, 19 days ago
Job Type: Support Staff - Union Bargaining Unit: SSA Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35.00 Standard Work Schedule: Building: Salary Range: 51,839 - 51,839 The sal...
-
Ops Childcare Providers, University of Florida, United States, 9 days ago
Classification Title: OPS HOURLY NON-SECRETARY/CLERK Job Description: Caregivers will provide supervision for the children of adult participants in the Books and Cooks program. Classes meet weekni...