Executive Assistant to the Dean (Executive Assistant)

SCHOOL OF NURSING (IN-NURS-IUINA)

Indiana University School of Nursing (IUSON) has an exciting opportunity for highly qualified staff who want to make a difference by working for an educational institution that is changing the face of healthcare in the state of Indiana. IUSON was established in 1914 with the opening of Long Hospital in Indianapolis, Indiana. The School unites to form a core structure with 4 locations: Indianapolis, Bloomington, Fort Wayne, and Columbus.

Over 22,500 alumni across the globe are empowered to be leaders in clinical practice, research, education, and innovation, and our core values of Respect, Responsibility, Trust, and Dialogue form the foundation of the work that we do. These same core values drive our commitment to diversity, which includes promoting an educational environment that values, respects, and reflects a global view of diversity. The culture of the IUSON is collegial and professional.

The future plans of the Indianapolis campus include a 50 percent increase in enrollment in undergraduate BSN programs over the next 3 years, an increase in faculty hires to accommodate additional student enrollment and teaching capacity, intentional growth in our graduate programs, enhanced research and funding opportunities and successes, and an increased focus on diversity across our student, faculty, and staff.

The Executive Assistant to the Dean will play a pivotal role in supporting the efficient operation of the Dean's Office. 

General Responsibilities

• Conserves executive's time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects administrative operations by keeping information confidential.
• Prepares administrative information and reports by collecting, analyzing, and summarizing data and trends.

EDUCATION / WORK EXPERIENCE

Required

• High school diploma or equivalent (such as HSED or GED) plus 7 years of experience in an administrative support role; OR
• Associate's degree plus 4 years of experience in an administrative support role; OR
• Bachelor's degree plus 2 years of experience in an administrative support role. 

Preferred

• Experience using graphic design software such as Canva or Adobe Suite applications.
• Experience using Microsoft Teams applications.

SKILLS

Required

• Ability to simultaneously handle multiple priorities.
• Strong verbal communication and listening skills.
• Demonstrated ability to maintain confidential information.
• Strong tact and diplomacy skills.

Preferred

• Possesses a high degree of professionalism and discretion when handling sensitive information. 
• Exceptional organizational skills and attention to detail. 
• Ability to proofread and edit content before publishing.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Familiarity with Indiana University systems, processes, and terminology.
• Strong attention to detail. 
• Ability to interact professionally with IUSON staff, faculty, students, and visitors. 
• Ability contribute positively to the overall success of the office.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Telephone: 812-856-1234