Executive Assistant to the Dean, College of Engineering

North Carolina State University, United States

Updated: 3 months ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Posting Information


Posting Number PG193125EP
Internal Recruitment No
Working Title Executive Assistant to the Dean, College of Engineering
Anticipated Hiring Range Commensurate with education and experience
Work Schedule Monday through Friday, 8:00 AM -5:00 PM
Job Location Raleigh, NC
Department College of Engineering-Dean's Office
About the Department
The College of Engineering at North Carolina State University is focused on meeting the Grand Challenges of the 21st Century through discovery, innovation, education and outreach. Our cutting-edge research and education programs provide the knowledge and workforce to fuel the future of our state, nation and world. In the College of Engineering, we truly Think and Do.
Engineering has been a cornerstone of NC State University since the university’s founding in 1887. Today, with more than 10,000 students and 300 tenure/tenure-track faculty, the College is the largest engineering school in the state and the 9th largest in the nation. The College offers 18 bachelor’s, 21 master’s and 13 doctoral degrees on campus through its nine core departments and three affiliated departments. In addition, our 2+2 programs serve students across the state with programs at UNC-Asheville; Craven Community College in Havelock, NC; and UNC-Wilmington, and our Engineering Online program offers 16 master’s degree programs to anyone in the world.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/ ) and learn more about what makes NC State the best place to learn and work for everyone.
Essential Job Duties
Reporting to the Director for Special Projects, Planning and Strategic Initiatives, this is the primary staff support position for the Dean of Engineering and represents the Dean and the College of Engineering both to the University and college communities and to a diverse constituency outside the University and globally.
This position plays a critical role in the college. Not only is this position the primary support for the Dean; it also plays a principal role in the operation and administration of the college and serves as a primary conduit between the Dean and the college departments and units. Principal functions include:
• Organizing and managing work flow in the Dean’s office as if affects both internal and external constituencies
• Understanding and following policies and procedure of the College and the University that impact the College administration and its programs; informing and assuring others of up-to-date policies
• Representing the Dean’s office and serving as an effective communicator both in oral and written communications
• Anticipating and identifying problems for the Dean and possible conflicting objectives, accessing information and assisting in providing solutions for individual and organizational problems
• Implementing project management approaches in establishing, monitoring, and completing projects for the Dean
• Exercising positive interpersonal skills in gaining cooperation from others and in negotiating or resolving conflicts
• Contributing to the identification, accessing and retrieval of data needed by the Dean
• Integrating technology into the work of the Dean’s office and in relationship to departments and offices of the College
Other Responsibilities
Other duties as assigned

Qualifications


Minimum Education and Experience
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • It is essential that this position possess “soft skills” (behavioral competencies) to complement hard skills. For example: 
    • Strong communication skills and a good listener that can conduct insightful conversations with internal and external audiences; 
    • Considerable knowledge and use of leadership skills; ability to supervise personnel in a manner conducive to efficient performance, production and high morale.
    • Exceptional positive interpersonal skills to provide high quality customer service to a wide variety of partnerships.


  • Demonstrated track record of assuming increasing levels of responsibility in the realms of administrative or office management. 
  • Proficient implementing project management methods to ensure successful project execution.
  • Ability to utilize office software (Word, Excel, etc.) and technology to support efficient and effective operations.
Preferred Qualifications
  • Experience in administrative and budgetary management. Such as:
    •  Managing an executive/administrator’s calendar (including meetings, appointments, and travel). 
    • Familiarity with Gmail and Google Calendar are a plus.


  • Demonstrated capability to seamlessly integrate emerging technologies into project workflows
  • Familiarity with University Policies, Rules and Regulations
  • Proven experience in the Higher Education sector, providing valuable insights and expertise
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required No
Commercial Driver's License required No

Recruitment Dates and Special Instructions


Job Open Date 01/05/2024
Anticipated Close Date Open Until Filled
Special Instructions to Applicants
Applicants should submit a resume, cover letter and full contact information for three professional references.

Position Details


Position Number 00042878
Position Type EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Department ID 140101 - College Of Engineering-dean's
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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