|Working Title||Executive Assistant to the Chair|
|Position Location||Fort Collins, CO 80523|
|Classification Title||Office Manager I|
|Position Type||State Classified|
|Salary||$4,242-$5,137/month + Full Benefits|
Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas. https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-sc.pdf .
|State Classified Hourly||No|
|Description of Work Unit||
The main office of the Department of Biology exists to manage the faculty, staff and students of the department in accomplishing their objectives in education, training, and conducting research at a Carnegie I institution, by providing reliable, accurate and timely support in clerical, accounting, personnel management, purchasing, and administration. The Department of Biology exists to provide education and training in Biological Science, Zoology and Botany to ~1,700 undergraduates and in Biological Science to ~115+ graduate students, and to foster research programs in those areas.
The Executive Assistant to the Chair provides high-level program support to the Chair of the Department of Biology, and for the administrative, research, teaching, and service missions of the department. The Executive Assistant to the Chair broadly oversees operational and administrative details of the Department of Biology, under supervision of the Chair. The position requires thorough knowledge of departmental, college, and university policies, procedures, and operations, and an understanding of the department’s role within the university. The Executive Assistant to the Chair is a member of the leadership of the department, and works collaboratively with the Chair, Associate Chair(s), and other unit managers in fostering policies and creating a work environment for successful implementation of the department’s programs, including but not limited to work relationships, personnel, and office space. The Executive Assistant to the Chair provides oversight of all administrative processes, except budgetary matters, and serves as the Human Resources Liaison, ensuring consistent operations while maintaining confidentiality in all professional operations.
4 years(48 months/full time) of general clerical experience
The ideal candidate will possess the following competencies (e.g. knowledge, skills, abilities, other personal characteristics, etc.) which have been outlined as essential to performing successfully in this position:
Essential Job Duties
|Job Duty Category||Office Management Support|
• Report directly to the Chair, with delegated authority to perform professional level programmatic or administrative functions.
|Percentage Of Time||65|
|Job Duty Category||Executive Administrative Support|
• Serve as executive assistant to department chair, managing the Chair’s calendar using sound judgment about the use of the Chair’s time; monitor and manage arrangements for department-related presentations, projects and events; ensure the Chair is well-informed and aware of upcoming departmental, college, and university deadlines.
|Percentage Of Time||25|
|Job Duty Category||Administrative Staff Management|
• Supervisor for four full time employees that provide program coordination to the undergraduate and graduate programs, as well as to the department. These positions include the Graduate Program Coordinator, the Undergraduate Program Coordinator and the Communications, Events and Facilities Coordinator.
|Percentage Of Time||5|
|Job Duty Category||Human Resource Management|
• As one of the department’s HR Liaisons, help oversee human resource functions and ensure department compliance with college, university and state regulations.
|Percentage Of Time||5|
|Special Instructions to Applicants||
APPLICATION INSTRUCTIONS AND INFORMATION
Equity, Diversity, and Inclusion at Colorado State University
DEPARTMENT CONTACT INFORMATION
|Conditions of Employment||Pre-employment Criminal Background Check (required for new hires)|
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Acting Title IX Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 123 Student Services Building, Fort Collins, CO. 80523-0160, (970) 491-1715, firstname.lastname@example.org .
The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
|Background Check Policy Statement||
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
|Employment and Appeal Rights||
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.