Executive Assistant, Office of the Dean

Details

Posted: 15-Mar-24

Location: Los Angeles, California

Salary: Open

Categories:

Staff/Administrative

Internal Number: REQ20146791

In order for your application to be considered, you must attach a resume and cover letter to your employment application.

The Price School of Public Policy has an immediate need to hire an executive assistant to support the deans office and the interim dean, reporting to the chief operating officer.

The executive assistant will be required to independently analyze, organize, and prioritize daily support activities as well as review, evaluate, and rank all incoming requests and communications for the dean. This person must have a professional demeanor and excellent written, verbal, and interpersonal communication skills to ensure the deans day-to-day activities are efficient and effective.

This is a full-time position. For the first 90 days, the work arrangement will be fully on-site. After the first 90 days, the work arrangement will be hybrid.

The executive assistant will:

• Oversee the administrative operations of the deans office

• Manage the deans schedule and coordinate all meetingsZoom, hybrid, and in-personincluding meetings with the Price Deans Cabinet

• Save meeting materials and collate background information; confirm details with attendees

• Collaborate with members of the Price Deans Cabinet in organizing Board of Councilors meetings and other important events, including prospective and current student events, alumni events, and national conferences

• Maintain electronic filing systems, up-to-date records, and contacts

• Arrange travel and accommodations for the dean

• Make recommendations and order gifts on behalf of the dean

• Submit and track deans expense reports

• Screen and direct all incoming calls and relay information as appropriate

• Supervise the administrative assistant and student workers, providing back-up support at the front desk as needed

• Prepare correspondence

• Manage special projects as needed

Required and preferred qualifications:

• Bachelors degree

• Direct experience supporting a senior executive in an academic environment

• Strong computing skills: Microsoft Office 365, Box

• Strong customer service and problem-solving skills

• Excellent organizational skills to address, prioritize and coordinate multiple activities concurrently

• Strong verbal and written communication skills

Compensation

The annual base salary range for this position is $85,000-$97,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidates work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

About the Sol Price School of Public Policy

Ranked among the top schools of public policy in the nation, the USC Sol Price School of Public Policy and has as its mission to improve the quality of life for people and their communities worldwide. The School is composed of overlapping disciplines that generate innovative approaches to critical issues ranging from health-care policy to homelessness, and sustainability to congestion to name a few. A wide-ranging curriculum, including extensive experiential learning, prepares our graduates to navigate problems that demand multi-layered solutions driven by critical, informed thinking.

The Price School, founded in 1929, is anchored by four departments: Public Policy and Management, Health Policy and Management, Wilbur H. Smith III Department of Estate Development; and Urban Planning and Spatial Analysis. The Schools rigorous academic programs provide students with the knowledge and distinctive opportunities to make meaningful contributions to their professions. Integrating classroom instruction with real-world experience and led by some of the worlds most renowned faculty in their fields, our students establish a clear pathway to successful careers.

Our academic programs are augmented by numerous research centers, institutes and initiatives that provide additional research expertise and experiences, notable among them are: The Judith and John Bedrosian Center on Governance and the Public; The Center for Philanthropy and Public Policy; The USC Lusk Center for Real Estate; The METRANS Transportation Consortium; The Leonard D. Schaeffer Center for Health Policy & Economics; and The Schwarzenegger Institute for State and Global Policy. Together, they account for over $100 million in externally funded research grants and contracts.

Our departments and research enterprise provide unmatched breadth and depth to tackle an enormous range of challenges facing our country and the world. Our graduates hold leadership positions across diverse sectors public, private, and nonprofit championing the advancement of the common good. They come from around the world and from a variety of cultures and socio-economic backgrounds to create a rich intellectual environment that celebrates, supports and benefits from diverse people and opinions.

Join the Price School and work as a trusted partner in shaping an environment of innovation and excellence.

The University of Southern California values diversity and is committed to equal opportunity in employment.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 5 yearsMinimum Field of Expertise: Experience in supervising administrative operations of multi-faceted department.

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About University of Southern California (USC)
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.
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